by Allen Wyatt
(last updated August 5, 2020)
When creating and generating a table of authorities, Lindsay finds it difficult to add new codes to a document that already has codes in it. She wonders if there is a way—perhaps through a macro—that will strip out all the "TA" field codes in a document so she can start from scratch.
First, a quick note about the table of authorities feature in Word: Like other special tables, a TOA (Table of Authorities) is implemented through the use of fields. In specifying what should be included in the TOA, you go through your document and "mark" items you want included. (How you mark items is covered in other WordTips.) The marking process actually causes Word to add hidden fields to your document. It is these fields that indicate what should be included in the TOA when it is compiled by Word.
Getting rid of the hidden TOA fields is actually quite easy to do and (surprise!) doesn't require the use of a macro. In fact, you can use a regular Find and Replace operation to get rid of all the fields. The fields you want to search for are actually TA fields—that is the code within the fields. Simply follow these steps:
Figure 1. The Replace tab of the Find and Replace dialog box.
That's it! All of the TA fields in the document are removed, but other fields (if any) are left intact. You can hide your hidden text again, if wanted, and go through the process of again marking the TOA citations in the document.
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