Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Creating a Master Document Using Existing Subdocuments.
Written by Allen Wyatt (last updated April 13, 2019)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021
If you have a series of existing documents for which you want to create a master document, Word makes the process very easy. For instance, you may have chapters for an employee manual, and each chapter is stored in its own Word document. To combine such chapters into a master document, follow these steps:
Once you've inserted your subdocuments, if you would rather not work in Outline view, you can choose any of the other views you desire. When you later save your master document, any changes to the subdocuments are also automatically saved. When you later open the master document, all the subdocuments are again opened and displayed as part of the master. If the master document only displays the links to the subdocuments, follow these steps to open and display as part of the master:
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2024-03-18 19:23:15
Tomek
I wanted to try this feature to see how it works. However, I cannot insert any documents that are stored on my OneDrive. I am talking about selecting them in the Insert dialog box from the folder on my hard drive that is synced with the cloud. If I select a file that is only local in another directory, it seems to insert fine, but from OneDrive - nothing happens!
Am I missing something?
2024-03-16 17:21:35
Ron S
Since no one else has said it...
My experience using the Word Master/Sub document feature always "ended in tears". Inevitably it led to corruption of the sub documents.
.
My experience was not unique. The last time I looked, in the late 20teens, all of the comments I saw about it, including some expert authors of Word books and experts who were able to hack into the underlying XML of the 2007+ DOCX format, ALL agreed with my experience.
Now, it is possible that MS has fixed that problem, intentionally or "accidentally", but in my experience that happens extremely rarely with features MS considers "finished" (even if the user community vehemently disagrees!).
I'd recommend strongly against using the feature.
If you do insist to use it:
* Be paranoid!
* Expect the unexpected!
* MAKE FREQUENT INCREMENTAL backup copies of all the files.
At least backups (daily or even more frequent!) will reduce the data loss if you do encounter corruption.
2020-02-25 13:35:14
Brandy
I created a Master Document but I cannot make any changes in the Master Document and when I open to subdocument it is also in Read-Only and will not allow me to makes any changes. Any idea how to resolve this? Thanks!
2020-01-23 02:39:40
Valik
@Leanne: Insert > Object > From File (Options > Link to File) will do the magic for you.
2019-05-12 06:00:44
Rajaram Menon
Thank you. I was doing the mergers manually!
2019-05-11 08:12:14
Ken
@Leanne,
If you have a shared location with a common access link (i.e., a network drive or Google Drive), then simply sharing the Master Doc will work. If not, then the files have to accompany the Master.
2019-05-10 04:23:53
Leanne
Hi Allen, this is a great article and a really useful feature, so thanks for sharing. Do you know if there is a way to embed the linked files at any point so that you can share the Master document as a single, self contained file to people who do not have access to the location of the linked files? I would like to use the link feature during document development, to allow multiple authors, checkers etc, but then 'bind' it together to issue it.
Many thanks!
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Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here:
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