Written by Allen Wyatt (last updated April 13, 2019)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365
If you have a series of existing documents for which you want to create a master document, Word makes the process very easy. For instance, you may have chapters for an employee manual, and each chapter is stored in its own Word document. To combine such chapters into a master document, follow these steps:
Once you've inserted your subdocuments, if you would rather not work in Outline view, you can choose any of the other views you desire. When you later save your master document, any changes to the subdocuments are also automatically saved. When you later open the master document, all the subdocuments are again opened and displayed as part of the master. If the master document only displays the links to the subdocuments, follow these steps to open and display as part of the master:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12635) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Creating a Master Document Using Existing Subdocuments.
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2020-02-25 13:35:14
Brandy
I created a Master Document but I cannot make any changes in the Master Document and when I open to subdocument it is also in Read-Only and will not allow me to makes any changes. Any idea how to resolve this? Thanks!
2020-01-23 02:39:40
Valik
@Leanne: Insert > Object > From File (Options > Link to File) will do the magic for you.
2019-05-12 06:00:44
Rajaram Menon
Thank you. I was doing the mergers manually!
2019-05-11 08:12:14
Ken
@Leanne,
If you have a shared location with a common access link (i.e., a network drive or Google Drive), then simply sharing the Master Doc will work. If not, then the files have to accompany the Master.
2019-05-10 04:23:53
Leanne
Hi Allen, this is a great article and a really useful feature, so thanks for sharing. Do you know if there is a way to embed the linked files at any point so that you can share the Master document as a single, self contained file to people who do not have access to the location of the linked files? I would like to use the link feature during document development, to allow multiple authors, checkers etc, but then 'bind' it together to issue it.
Many thanks!
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