Mastering Styles and Templates

In case you missed it, this past week I opened the doors to my Mastering Styles and Templates course. The last time I opened the doors was six months ago, and this will obviously be the last time I open it this year.

You can find out everything about the course at this page:

http://usingoffice.com/styles-and-templates/

If you haven't taken a look at the course yet, you really should. You see, I consider styles and templates to be the single most important feature of Word. I've been using them and teaching about them for the past several decades, and I finally decided to take all that experience and bundle it into an online video course that you can now access.

I'm only going to have the doors to the course open for a relatively short time (through Wednesday, December 18), so you'll want to act quickly. For those who act the quickest, you can even register for 25% off the regular price. This early-bird discount is good only through this coming Wednesday, December 11, so you will want to "act the quickest."

Anyway, check out the course. I'm quite pleased with it, and I'm willing to bet that your use of Word will be easier, faster, and more consistent once you understand how to use styles and templates.

I hope you enjoy the tips in this week's newsletter!

—Allen
     

WordTips (ribbon) for 7 December 2019

Bookmarks
Fields in Footnotes Won't Update Automatically

Fields can be very helpful for including dynamic information in your documents, such as cross-references. It can be frustrating, though, if those fields don't update when you think they should. This tip examines this behavior.

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(Thanks to Patrick Sedgwick, Donna Reece, Lene Fredborg, and Audrey Thompson for contributing to this tip.)

 
Customizing Word
Viewing Multiple Pages

If you have a large monitor, you can view more than one page at a time in Word. This is very handy when you want to understand how your text looks over several pages.

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Working on Medical Documents in MS Word?

Checking medical text is time-consuming and difficult. Even tiny mistakes can take a toll on credibility and make readers question the underlying science. So when quality matters, and time is limited, here are six ways to speed up how you edit regulatory submissions, grant applications, and journal articles. Click to read it now.

 
Graphics
Moving Object Anchors

When you insert an object into your document, it is anchored to a paragraph. If you want to change the paragraph to which the object is anchored, you can do so by using the technique in this tip.

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Track changes
Getting a Warning for Markup

Many people, when collaborating on a document with others, use the Track Changes feature to show the effects of their editing. When printing your document, you may not want Word to include these changes in the printout. You can instruct the program to warn you if you try to print and there are any tracked changes or comments in the document.

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Macros extend Word
Adding a Macro to the Quick Access Toolbar

One of the easiest ways to quickly access a macro is to assign it to the Quick Access toolbar. Here's how you can make the assignment.

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Spell checker
Spell Checking when Closing Documents

When you close a document, you might want to do one final check of the spelling, just to make sure that you didn't miss anything. Using one of Word's automatic macros (AutoClose) you can make sure that the final spelling check is done.

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Help Wanted

This section is for those having problems making Word behave. If Word is giving you fits, feel free to submit your own Help Wanted question.

If you have a solution for the problems below, click the link after the problem to send us your answer. (All responses become the sole property of Sharon Parq Associates, Inc., and can be used in any way deemed appropriate.) If your response is used in a future issue, you will be credited for your contribution to the answer.

 
Updating Previously Pasted Pictures

I often paste WMFs exported from AutoCAD into a Word document. Then I have to crop, resize, and set the Wrap Text option to 'Square' to properly position the image. Many times, I need to go back and edit the AutoCAD drawing and update the exported WMF. To replace the previous version in Word involves starting all over, which can be very frustrating and time-consuming. Is there a way to directly overwrite the old WMF image with the new, without all of the repetitive steps?
—Fred Hart (provide an answer for this Help Wanted question)

 
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