Happy New Year

Welcome to 2026! I don't know how things are for you today, but for me the year is starting off great. I'm visiting some of my family in Texas and having a great time.

The holidays are now officially behind us, though I have no doubt that festivities have extended to this weekend for many around the world.

I hope that this issue of the newsletter finds you well and anxious to dig into the new year with gusto.

My best to each of you for 2026!

—Allen
     

WordTips (ribbon) for 3 January 2026

Document files
Bookmarking Headings as a Default

When you save a document as a PDF file, Word allows you to specify how that PDF should be put together. This tip examines how you can ensure that one specific setting is done the way you want.

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(Thanks to Michael Avidan (MVP) for contributing to this tip.)

 
Spell checker
Fast Spelling Corrections

Want to correct the spelling of a word that Word thinks is improperly spelled? A quick way to do it is to right-click the misspelled word, as explained in this tip.

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WordTips—At Your Fingertips!

Support WordTips and obtain a valuable resource by grabbing your own copies of the WordTips Archives. Visit the Website for complete info.

 
Editing
Pasted Text Looks Like Hollow Squares

When you paste something into your document, you expect it to at least be readable. If, instead of letters, you see small hollow squares, you may be at a loss as to how to correct the situation. This tip shows you how.

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(Thanks to Ron Solecki, David French, David Miller, Gary Petersen, Alicia Bardsley, Richard Curtis, Darren Goodwin, Karen Organ, Anita Evans, and Patrick Verhaeghe for contributing to this tip.)

 
Macros extend Word
Adding a Full-Width Line in a Macro

The AutoFormat feature in Word allows you to type special character sequences (such as three dashes or three underscores) and have them automatically converted to full-width lines. If you want to do the same thing under the control of a macro, it is helpful to understand exactly what AutoFormat is really doing.

Read this tip »

(Thanks to Brian Lair, Jacques Raubenheimer, and Tim Hartzell for contributing to this tip.)

     

WordTips YouTube Channel

Do you like to learn visually? Make sure you check out the WordTips YouTube channel. New videos are added weekly. (I typically try to add them on Tuesdays and Thursdays.)

New video: Printing Return Address Labels
Do you want an easy way to create your own return address labels? Word provides the tool as a feature of the program.

 

New video: Showing Only Added Text with Track Changes
Do you want to change how Track Changes displays the markup in your document? Here's how you can completely hide deleted text so that only your added text shows up.

 
     

Help Wanted

This section is for those having problems making Word behave. If Word is giving you fits, feel free to submit your own Help Wanted question.

If you have a solution for the problems below, click the link after the problem to send us your answer. (All responses become the sole property of Sharon Parq Associates, Inc., and can be used in any way deemed appropriate.) If your response is used in a future issue, you will be credited for your contribution to the answer.

 
Ensuring Consistent Types of Quotes

When I receive a document for editing, I like to ensure that all of the quotes and apostrophes are of a consistent type. In other words, I like to ensure that they are either smart or straight, not a mix of the two. Is there an easy way to do this for an entire document?
—Helena Pederson (provide an answer for this Help Wanted question)

 
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