Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Shortcuts for Basic Style Formatting.

Shortcuts for Basic Style Formatting

by Allen Wyatt
(last updated October 10, 2017)

All too often people learning to use styles forget themselves and start applying explicit formatting over the top of style-formatted text. If you have done this or inherited someone else's document of mixed parentage, getting the formatting back to pure styles can be slow work unless you know some shortcuts. The ones presented in this tip work in all versions of Word.

First, you can select the text and use the shortcut Ctrl+Shift+Z to remove all explicit character formatting. The result will be pure styles, without any explicit character formatting. (Pressing Ctrl+Shift+Z initiates the ResetChar command within Word; it is the same as pressing Ctrl+Spacebar.)

You can also use Ctrl+Q to remove any explicit paragraph formatting and return a paragraph to its style-defined defaults. For instance, Ctrl+Q will remove any explicit indents, tabs, and line spacing.

Finally, if you want to quickly apply the Normal style to a selection of text, you can press Ctrl+Shift+N.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12739) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Shortcuts for Basic Style Formatting.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Weighted Averages in a PivotTable

PivotTables are used to boil down huge data sets into something you can more easily understand. They are very good simple ...

Discover More

Word 2010 Mail Merge Magic (Table of Contents)

The mail merge tool available in Word is powerful, allowing you to use data from a variety of sources to create hundreds or ...

Discover More

Turning Off Error Checking

A little green triangle in the corner of a cell means that Excel thinks there is an error with the cell contents. If those ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Stopping Styles from Changing with Multiple Users

Using styles in your documents can be very helpful when it comes to consistency and ease of formatting. When others open your ...

Discover More

Preventing Styles from Changing

It is frustrating to spend a lot of time working on a document, getting your styles just right, and then have those styles ...

Discover More

Stepping Through Head Formats

You can use the shortcuts described in this tip to quickly change the heading levels of the headings in your document. You'll ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 - 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.