Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Talking to Yourself.
by Allen Wyatt
(last updated May 23, 2020)
If you are like me, when you write you make notes to yourself so you don't forget parts of the manuscript that may need more work or so you can jog your memory. Hidden text is great for this purpose, because you can hide your notes at any time so that others don't see them on the screen or in a printout. I found that I added enough notes that I wanted to create a macro that would insert a paragraph prior to the one in which I am working, and then format the paragraph as hidden text so I can enter my note. The result is the AddNote macro, which creates a red-text hidden paragraph:
Sub AddNote() Selection.MoveDown Unit:=wdParagraph, Count:=1 Selection.MoveUp Unit:=wdParagraph, Count:=1 Selection.TypeParagraph Selection.MoveLeft Unit:=wdCharacter, Count:=1 Selection.Style = ActiveDocument.Styles("Normal") With Selection.Font .Name = "Arial" .Size = 11 .Bold = True .Italic = False .Underline = wdUnderlineNone .StrikeThrough = False .DoubleStrikeThrough = False .Outline = False .Emboss = False .Shadow = False .Hidden = True .SmallCaps = False .AllCaps = False .ColorIndex = wdRed .Engrave = False .Superscript = False .Subscript = False .Spacing = 0 .Scaling = 100 .Position = 0 .Kerning = 0 .Animation = wdAnimationNone End With Selection.TypeText Text:="Note: " End Sub
I assign this macro to a shortcut key, which makes it very easy to use. You could, if you prefer, assign it to the Quick Access Toolbar.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12888) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Talking to Yourself.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
When you type quote marks in a document, Word normally changes them to Smart Quotes. They look better on a printout, but ...Discover More
Need to move a few paragraphs around in your document? Word provides a couple of handy shortcuts that make it very easy ...Discover More
Section breaks are used to divide a document into two or more sections that can be independently formatted. If you want ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.