Written by Allen Wyatt (last updated May 23, 2020)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021
If you are like me, when you write you make notes to yourself so you don't forget parts of the manuscript that may need more work or so you can jog your memory. Hidden text is great for this purpose, because you can hide your notes at any time so that others don't see them on the screen or in a printout. I found that I added enough notes that I wanted to create a macro that would insert a paragraph prior to the one in which I am working, and then format the paragraph as hidden text so I can enter my note. The result is the AddNote macro, which creates a red-text hidden paragraph:
Sub AddNote() Selection.MoveDown Unit:=wdParagraph, Count:=1 Selection.MoveUp Unit:=wdParagraph, Count:=1 Selection.TypeParagraph Selection.MoveLeft Unit:=wdCharacter, Count:=1 Selection.Style = ActiveDocument.Styles("Normal") With Selection.Font .Name = "Arial" .Size = 11 .Bold = True .Italic = False .Underline = wdUnderlineNone .StrikeThrough = False .DoubleStrikeThrough = False .Outline = False .Emboss = False .Shadow = False .Hidden = True .SmallCaps = False .AllCaps = False .ColorIndex = wdRed .Engrave = False .Superscript = False .Subscript = False .Spacing = 0 .Scaling = 100 .Position = 0 .Kerning = 0 .Animation = wdAnimationNone End With Selection.TypeText Text:="Note: " End Sub
I assign this macro to a shortcut key, which makes it very easy to use. You could, if you prefer, assign it to the Quick Access Toolbar.
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12888) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Talking to Yourself.
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2020-05-23 20:48:14
MW
I think that you should point out that although hidden text won't be immediately visible to a recipient of a Word doc containing hidden text, that recipient can easily edit your document to display the hidden text (just like you can).
According to my reading, protecting your document with hidden text will only prevent a recipient from editing that text, but they can still display it.
So never hide something that you wouldn't want others to see.
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