Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Talking to Yourself.
If you are like me, when you write you make notes to yourself so you don't forget parts of the manuscript that may need more work or so you can jog your memory. Hidden text is great for this purpose, because you can hide your notes at any time so that others don't see them on the screen or in a printout. I found that I added enough notes that I wanted to create a macro that would insert a paragraph prior to the one in which I am working, and then format the paragraph as hidden text so I can enter my note. The result is the AddNote macro, which creates a red-text hidden paragraph:
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: 
Sub AddNote()
Selection.MoveDown Unit:=wdParagraph, Count:=1
Selection.MoveUp Unit:=wdParagraph, Count:=1
Selection.TypeParagraph
Selection.MoveLeft Unit:=wdCharacter, Count:=1
Selection.Style = ActiveDocument.Styles("Normal")
With Selection.Font
.Name = "Arial"
.Size = 11
.Bold = True
.Italic = False
.Underline = wdUnderlineNone
.StrikeThrough = False
.DoubleStrikeThrough = False
.Outline = False
.Emboss = False
.Shadow = False
.Hidden = True
.SmallCaps = False
.AllCaps = False
.ColorIndex = wdRed
.Engrave = False
.Superscript = False
.Subscript = False
.Spacing = 0
.Scaling = 100
.Position = 0
.Kerning = 0
.Animation = wdAnimationNone
End With
Selection.TypeText Text:="Note: "
End Sub
I assign this macro to a shortcut key, which makes it very easy to use. You could, if you prefer, assign it to the Quick Access Toolbar.
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12888) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Talking to Yourself.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
Word has long had the capability of establishing relationships between documents by designating some as master documents ...
Discover MoreInserting a date and time in your document is a snap using the tools provided in Word. Just pick the command, then ...
Discover MoreIf you use justified paragraphs, you know that if you press Shift+Enter, it can lead to some odd spacing between words ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2019 Sharon Parq Associates, Inc.
Comments