Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Understanding Page Sizes.

Understanding Page Sizes

by Allen Wyatt
(last updated April 27, 2019)

2

You probably know that you can specify a size for the paper on which you print your Word documents. It is easy to change to a common page size; just display the Layout tab of the ribbon (Word 2016 or a later version) or Page Layout tab (earlier versions of Word.) If you click the Size tool (in the Page Setup group) Word shows you some of the more common page sizes that people use. Select one, and your document is reformatted for that page size.

However, you may want to set your own custom page size, which Word completely supports. You can do this through the use of the Page Setup dialog box. There are two ways you can display the proper tab in the dialog box:

  • Display the Layout tab or Page Layout tab of the ribbon (depending on which version of Word you are using.) Click the Size tool and then choose More Paper Sizes.
  • Display the Layout tab or Page Layout tab of the ribbon (depending on which version of Word you are using.) Click the small icon at the bottom-right of the Page Setup group.

Regardless of the method you use, you should make sure that the Paper tab is displayed. (See Figure 1.)

Figure 1. The Paper tab of the Page Setup dialog box.

If you want to specify a custom paper size, you can do so by simply adjusting the Width and Height settings in the dialog box. As you do so, notice that the Paper Size setting changes to Custom Size. Word allows you to set any page height and width between .1 inches and 22 inches. (These limits are hard-coded into Word and cannot be changed.) If you want to print documents with larger dimensions, then you need to choose a different program—other than Word—to do your printing.

Be aware that if you specify a custom size for printing, the results may not be exactly what you think they will be. For instance, if you specify a page width of 15 inches, but the printer can only handle paper up to 10 inches wide, then the resulting printout will not be satisfactory, and the printer may actually reject the print job. You should make sure that you specify paper sizes that are within the limits of what your printer can actually handle.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5336) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Understanding Page Sizes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Default Font for Page Numbers

Page numbers are a common addition to documents, and a great aid to readers. If you want to easily format page numbers, ...

Discover More

Determining the Length of a Text File

When processing plain text files in a macro, it is often helpful to know how much data the file contains. The normal way ...

Discover More

Weird Actions for Arrow Keys and Enter

If your arrow keys and the Enter key aren't working as you expect them to, the problem could have any number of causes. ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Quickly Displaying the Page Setup Dialog Box

The Page Setup dialog box is indispensable in setting up the overall look of your document. You can display the dialog ...

Discover More

Starting a New Section on an Odd Page Number

A common pagination convention used in publishing is for new chapters (and sometimes new sections) to start on an ...

Discover More

Selecting a Paper Size

Most of the time we print on whatever is a standard paper size for our area, such as letter size or A4 paper. However, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 + 6?

2019-04-30 17:39:23

TW

Louise, I believe this is what you are looking for.
On the Page Layout Tab, click on Margins, choose Custom Margins, in the middle of the page setup window you’ll see multiple pages with normal in the box, click the down arrow and choose Book Fold.


2019-04-27 11:20:59

Louise

I am using word 2010. Can you tell me how to split an A4 sheet into 2 separate pages. The old 2007 version had this option on the set up page but the newer versions don’t seem to have it.
Thank you.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.