Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Adding Individual Styles to the Template.

Adding Individual Styles to the Template

Written by Allen Wyatt (last updated August 8, 2025)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021

Templates are used in Word to define how you want your menus, toolbar, ribbon, glossary, and default styles to appear. When you are either adding new styles or changing existing styles, Word allows you to update the template to reflect those style changes. To do this, follow these steps:

Make sure the Home tab of the ribbon is displayed.
Click the small arrow at the bottom-right corner of the Styles group. The Styles pane appears at the right of the program window.
In the Styles pane, scroll through the list of styles until you see the style you want to change.
Move the mouse pointer over the style name and then click on the down-arrow at the right side of the style name.
Click on Modify. The Modify Style dialog box appears. (See Figure 1.)

Figure 1. The Modify Style dialog box.

Make sure the New Documents Based On This Template radio button is selected.
Make any changes to the style you desire.
Click on OK.
To add or update other styles in the template file, repeat steps 3 through 8.
When you have finished changing styles, close the Styles pane.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6012) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Adding Individual Styles to the Template.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Reducing Leading without Cutting Off Text

When decreasing the vertical spacing of lines in a paragraph, you might end up with a condition where parts of your ...

Discover More

Automatic Initial Capitals in Tables

Have you ever started typing words in a table, only to find that Word automatically capitalizes the first word in each ...

Discover More

Displaying Only Some Non-Printing Characters

Word allows you to control which non-printing characters are displayed and which are not. If you want to never display a ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More WordTips (ribbon)

Can't Select Style Instances

Using the Styles and Formatting task pane, Word allows you to select all instances of a given style in your document. ...

Discover More

Turning Off Automatic Hyphenation for Parts of a Document

Word can hyphenate documents automatically, if you want it to. But what about those situations where you want most of a ...

Discover More

Changing the Style Gallery

The style gallery appears on the Home tab of the ribbon. You may want to modify how Word displays styles within the ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 7 + 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.