Images Won't Print

by Allen Wyatt
(last updated May 30, 2015)

17

When Rick draws a flow chart and adds a text box, it appears fine on his screen, but when he tries to print it, it's totally blank. Also, when Rick receives a Word document with an image inserted, it doesn't show or print either. He wonders why he can't get the images to print.

Word allows you to control what does or doesn't print with your document—at least for some elements, such as graphics. Here's how you can make sure that Word will send those images to the printer as you expect"

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 or Word 2013 display the File tab of the ribbon and then click Options.)
  2. Click Advanced at the left of the dialog box.
  3. Scroll down until you see the section entitled Print. (See Figure 1.)
  4. Figure 1. The Printing options for Word.

  5. Make sure the Use Draft Quality option is cleared.
  6. Click Display at the left of the dialog box. (See Figure 2.)
  7. Figure 2. The Display options for Word.

  8. Make sure the Print Drawings Created in Word check box is selected.
  9. Make sure the Print Background Colors and Images check box is selected.
  10. Click OK.

Now you should be able to print your document and your images should print fine. If they don't print and the images are inline (as opposed to floating), it is possible that they are formatted as Hidden. You can discover if that is the case by choosing the Print Hidden Text option just after step 7, above, and then printing your document again.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7554) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Applying Range Names to Formulas

If you define your named ranges after you create your formulas, you can have Excel update those formulas to reflect the ...

Discover More

Can't Save Edited Document

Each day of using Word is filled with opening documents, editing them, and then saving those changes to disk. So it can ...

Discover More

Excel 2013 Conditional Formatting (Table of Contents)

Conditional formatting allows you to modify how information is displayed based upon criteria that you define. Excel ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Centering a Custom Paper Size on a Piece of Letter-Sized Paper

Sometimes getting your printed output to match your expectations can be a challenge. Such is the case when you want to ...

Discover More

Errors while Printing

Printing a document is a common task in Word. What if you get an error message while printing? Tracking down the cause ...

Discover More

Missing Left Border

Ever wonder why a border around a graphic doesn't print the way it looks on the screen? There are several ways to add and ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight minus 5?

2018-03-20 21:58:39

GLENDA J HODGE

This help me out tremendously. I learned something new. Thank you.


2018-02-13 08:56:43

Leah

So helpful. Thanks for this page. I was trying to print a document that had bubbles with words on the inside, and sometimes when I printed, the bubbles were gone but the text was there. Other times, nothing would print. After reading this article, all issues were resolved. Thanks so much!!!


2018-02-06 06:53:00

judi antonelli

Mine is still printing blank ..... in 2013 Word Perfect.....I did all the above .....


2017-12-22 08:41:05

Marie

For me, only part of the images were printing even though they looked fine in Print Preview. It turns out that the original images themselves were horizontal. Even though they appeared vertical when I pasted them, the printer was reading (??) the images as horizontal and, thus, only printing parts of the picture (ie. if you lined up a vertical box and a horizontal box by upper left corners, only the overlapping section of the picture would print).

I opted to do the workaround of just taking a "picture of my picture" with the Snipping Tool and using that, as it was a piece of correspondence mail that did not require excellent graphics. However, I need to figure out how to make sure my image is saved in a vertical (Picture rather than Landscape) format... but that might have to wait for another day :(


2017-11-26 21:38:33

Will

Wow, thank you.

I had a case where I had an image and some text boxes placed on top of it in a specific order in order to produce a certain effect. In preview and draft mode it appeared and printed fine. But when I went to print in "normal" mode, the text boxes either did not all print, or printed out of order, so that there was large blank space on top of my image.

I tried all kinds of "Send to Back"/"Send to Front", in front/behind text, grouping, etc., combinations to no avail. Then I found your post - the "Print Background Colors and Images" option proved to be the trick. Turning it on worked wonders, saved my hair and multiple sheets of card stock. Whew!

Many thanks.
Word 2010, Win10, old Dell Latitude & an HP OfficeJet.


2017-04-15 06:09:02

Mary

Worked a treat. Thank you very much.
Mary


2017-02-16 10:28:28

John

Word 2010 Office Professional...Just had to restore my PC, and ever since...if I am in Nitro Pro PDF and I "screen shot" an image and paste it into Word, and it's within the Borders (left to right, and top to bottom) and looks mint in Print Preview...when I PRINT the Docx Word blows it up and the entire image is distorted and the far right and bottom do not print on the page...HELP.


2017-02-07 01:35:02

Marie Smith

All of this have not yet solved my problem.


2016-12-15 11:03:47

Bill W

Forgot this is only solution for Word 365. Had to rediscover my own comment. But it's a real bug and pdf is only solution.


2016-11-23 16:56:09

Bill W

Word 2016 same problem, on two different brand printers. Tried every suggestion on this page, no luck. Finally converted to pdf and successfully printed jpgs.


2016-11-01 00:31:56

Elizabeth

Worked perfectly. I had logo inserted into a Word doc that stopped printing, possibly after I downloaded some Windows Updates. Many thanks.


2016-08-23 09:54:45

roger

I found another cause. A drawing with items outside the canvas area caused a problem with images following it in the document. They were visible in print preview, but would not print. Wasted a lot of paper til i worked this out!


2016-07-24 22:35:48

Gilang

still doesn't work bud


2016-06-12 08:45:18

tom

i converted it to PDF. it printed images then, although scaling wasn't right


2016-06-09 20:08:54

Dana Waters

I did all the above and still no jpgs (that I cut/pasted) printed.
Other ideas?


2016-05-12 01:02:12

Angela

None of these steps helped. What else could the problem be?


2016-04-28 01:36:16

Susan

Word 2013. I have done everything recommended above and still the pictures/figures will not print when I try to do high quality printing (standard size -- 8.5x11). If I select regular paper and standard quality, they print -- but that doesn't work for photo books -- is there some other option that lets me do what I used to do before Word got so picky? All the pictures/figures were .jpg that I cut and pasted --
Thank you for any assistance you can give.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.