Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing Close to the Edge.

Printing Close to the Edge

Written by Allen Wyatt (last updated May 19, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365


Word supports any printer you can install for use with Windows. In most instances you can take full advantage of the features of the printer. This depends, of course, on the printer driver you are using to communicate with the printer. (It is the printer driver that makes printer features accessible to Windows programs, such as Word.)

If you try to print a document with page margins that are set too small, you may see an error message indicating, "One or more margins are set outside the printable area of the page. Choose the Fix button to increase the appropriate margins."

This error message pops up because the printer driver knows how close to the edge of the paper you can print with your printer. For instance, most laser printers cannot print closer to the edge of the paper than a quarter inch. Some printers require even more "dead space" at the edge of the paper. This is required because the printer uses this "dead space" to mechanically grip and guide the paper through the printer.

If you see the error message indicating your margins are set outside the printable area, you have two choices. You can either click on the Fix button and let Word make the change, or you can stop the print job and adjust the page margins yourself.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12313) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Printing Close to the Edge.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Jumping to Text in Worksheet from an Index

In putting together a workbook, you may develop a worksheet that acts as an index, to contain links that lead to other ...

Discover More

Tool to View Field Codes

Fields can be used to add all sorts of dynamic data to your documents. Viewing the field codes, at times, is desirable. ...

Discover More

Automatically Formatting Graphics and Shapes

Want to change the graphics formatting defaults in Word? You can customize some of these defaults, saving yourself some time.

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Removing Blank Pages at the End of Your Document

You go to print out your document, and all of a sudden notice that there was a blank page that printed at the end. This ...

Discover More

Specifying the Exact Pages to Print

If you have multiple sections in your document, it can be frustrating to print out a limited selection of pages from that ...

Discover More

Unwanted Cover Pages with Print Jobs

When you print a document, do you get more than you bargained for? If you get extra pages printed either before or within ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.