Copying All Tables to a New Document

Written by Allen Wyatt (last updated December 26, 2020)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021

Tables are a great way to present many types of information. In fact, I've seen some documents that consist almost entirely of tables. If you do a lot of work with tables, you may (at some point) want to copy all the tables from one document to a brand-new document. This could be helpful if you have tabular information that needs to be available in the new document, but you don't need the rest of the information from the original document.

The easiest way to do this type of copying is by using a macro. Fortunately, all the tables in a document are made available to VBA through the Tables collection. That means you can step through each item in the collection (each item will be an individual table) and then copy it.

Sub CopyTables()
    Dim Source As Document
    Dim Target As Document
    Dim tbl As Table
    Dim tr As Range

    Set Source = ActiveDocument
    Set Target = Documents.Add

    For Each tbl In Source.Tables
        Set tr = Target.Range
        tr.Collapse wdCollapseEnd
        tr.FormattedText = tbl.Range.FormattedText
        tr.Collapse wdCollapseEnd
        tr.Text = vbCrLf
    Next
End Sub

The macro, once run, creates a brand-new document (Target) and copies the tables from the original document (Source) into the new one. (The source document is whatever document was active when you ran the macro.) The macro places a blank line between each table in the Target document. If you don't want the blank line, then remove or comment out the line just before the Next statement.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13338) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Formatting Comments

Need to change the appearance of the text in your comments? It's easy to do using techniques you are already familiar with.

Discover More

Roman Numerals for Page Numbers

Yes, Excel can work with Roman numerals, and it even provides a worksheet function that converts to them. How you use ...

Discover More

Recording a Data Entry Time

When entering information in a worksheet, it is common to also note a date or time corresponding to the entry. There are ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More WordTips (ribbon)

Cannot Combine Two Tables

When working with tables, a common editing task is to combine two tables into one. Sometimes, though, you may run into ...

Discover More

Suppressing a Zero in a Calculated Sum

You can use fields to calculate a sum of values in a table column. Here are two ways you can modify what the fields ...

Discover More

Borders Disappear on Shaded Table Rows

When creating a table, it is possible that adding row or cell shading can affect how cell borders are displayed. This ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is two minus 0?

2023-05-02 19:56:56

Melissa

Hi There, What if I would like to only copy one table's certain column and row instead of all tables?

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.