Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Easily Changing Print Order.
by Allen Wyatt
(last updated January 21, 2017)
Bob wonders if there is an easy way to switch from normal print order to reverse print order and back again. He understands it can be changed at printing time with the print settings, but he is looking for a command he can place on the Quick Access Toolbar, instead.
The easiest way to implement a macro approach would be to create two macros. One is used to set normal print order, and the other is used to set reverse print order:
Sub ForwardPrint() Options.PrintReverse = False End Sub
Sub ReversePrint() Options.PrintReverse = True End Sub
The macros are very, very simple and can be assigned to individual Quick Access Toolbar buttons. If you prefer to implement a solution that uses a single macro (so you only need to use one button), then the following may work just fine:
Sub SwapPrint() With Options If .PrintReverse = True Then .PrintReverse = False MsgBox ("Now printing in normal order") Else .PrintReverse = True MsgBox ("Now printing in reverse order") End If End With End Sub
This approach toggles the PrintReverse property, so it switches between normal and reverse order. The macro also displays a dialog box that indicates the current printing order.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12230) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Easily Changing Print Order.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
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