Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Easily Changing Print Order.

Easily Changing Print Order

by Allen Wyatt
(last updated January 21, 2017)

Bob wonders if there is an easy way to switch from normal print order to reverse print order and back again. He understands it can be changed at printing time with the print settings, but he is looking for a command he can place on the Quick Access Toolbar, instead.

The easiest way to implement a macro approach would be to create two macros. One is used to set normal print order, and the other is used to set reverse print order:

Sub ForwardPrint()
    Options.PrintReverse = False
End Sub
Sub ReversePrint()
    Options.PrintReverse = True
End Sub

The macros are very, very simple and can be assigned to individual Quick Access Toolbar buttons. If you prefer to implement a solution that uses a single macro (so you only need to use one button), then the following may work just fine:

Sub SwapPrint()
    With Options
        If .PrintReverse = True Then
            .PrintReverse = False
            MsgBox ("Now printing in normal order")
            .PrintReverse = True
            MsgBox ("Now printing in reverse order")
        End If
    End With
End Sub

This approach toggles the PrintReverse property, so it switches between normal and reverse order. The macro also displays a dialog box that indicates the current printing order.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12230) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Easily Changing Print Order.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


Using Color in Headers and Footers

Applying color to the text in your headers and footers is a bit of a dream in some versions of Excel. Here's an overview ...

Discover More

Setting the Default Fill Color for a Shape to None

When you insert a shape into a worksheet, Excel does some preliminary formatting on that shape. You can subsequently make ...

Discover More

Stopping Row Breaking for Many Tables

Got a lot of tables you need to format all at once? While you could make your changes manually, a much quicker way is to ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Shortcut to Save as a PDF

Saving your documents in PDF format can be very helpful when you want to share a "finished" version with others. This tip ...

Discover More

Collating Copies

If you are printing more than one copy of a multi-page document, it would be great if Word could print them in complete ...

Discover More

Remembering Copies to Print

If you routinely need to print more than one copy of a document, you'll love the ideas presented in this tip. There's ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.


If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.