Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Viewing Comments From a Specific Reviewer.

Viewing Comments From a Specific Reviewer

Written by Allen Wyatt (last updated February 6, 2025)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021


4

Each comment you enter into a document includes the initials of the person who created the comment. Word keeps track of who entered the comments and can easily show you the comments of a specific person. To take advantage of this way of viewing comments, follow these steps:

  1. Make sure that you are viewing comments.
  2. Display the Review tab of the ribbon.
  3. In the Tracking group, click the Show Markup drop-down list. When you choose the Reviewers option (earlier versions of Word) or the Specific People option (later versions of Word) from the list, you see a list of different reviewers who have made comments in the document.
  4. Hide or display comments from individual reviewers by selecting their names from the list.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11814) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Viewing Comments From a Specific Reviewer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Squeezing Everything In

Do you have just a line or two of text that 'spills over' onto another printed page? Here are some ways you can compress ...

Discover More

Finding Text Not Using a Particular Font

Word makes it easy to find text that uses a particular font or font characteristics. What it doesn't do is make it easy ...

Discover More

Determining How Many Styles are Available

Got a macro that processes or uses styles? You definitely need to know how many styles Word has available in the ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2021 or Microsoft 365. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word Step by Step today!

More WordTips (ribbon)

Hiding Individual Comments

When developing a document, a common practice is to use comments to discuss changes with other people or to make notes ...

Discover More

Using Multiple References to a Single Comment

Find yourself repeating the same comment over and over? Here's a couple of ways you can save some typing by simply ...

Discover More

Adding Comments to Your Document

If you would like to add non-printing notes to your document, the Comments feature is one way of doing that. Here's how ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 2?

2021-12-03 11:44:21

Jim

Allen, I may be incorrect about the following (which may be 'splitting hairs').
I believe your item is in reference to "reviewers' and not to 'commenters'. Both are possible in MSWord - a 'reviewer' makes a suggested change while a 'commenter' essentially puts notations in the margin.
I was trying to find a way for a 'commenter' to be identified (to distinguish individuals) and found the following item on-line:
https://answers.microsoft.com/en-us/msoffice/forum/all/comments-in-word-2016-displayed-as-author/2341d440-a4f2-4346-8c65-3a25c16c6992


2021-12-01 19:02:09

Jim

Allen, I may be incorrect about the following (which may be 'splitting hairs').
I believe your item is in reference to "reviewers' and not to 'commenters'. Both are possible in MSWord - a 'reviewer' makes a suggested change while a 'commenter' essentially puts notations in the margin.
I was trying to find a way for a 'commenter' to be identified (to distinguish individuals) and found the following item on-line:
https://answers.microsoft.com/en-us/msoffice/forum/all/comments-in-word-2016-displayed-as-author/2341d440-a4f2-4346-8c65-3a25c16c6992


2020-10-04 13:32:19

Milica

Bravo!


2020-09-23 16:03:00

Doug Belling

What does it mean when Show Markup/Specific People shows 'All Reviewers' but the person listed below is dimmed?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.