Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Find and Replace in a Column or Row.

Find and Replace in a Column or Row

by Allen Wyatt
(last updated September 17, 2020)

5

If you do a lot of work with tables, you may need to find and replace information in a column or row of a table without affecting anything else in the table. You can do this by remembering that Word allows you to limit a search to text you select, so simply select the column or row you want to search before you instigate the search. In other words, these are the steps:

  1. Select the table column or row in which you want to search.
  2. Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box. (See Figure 1.)
  3. Figure 1. The Replace tab of the Find and Replace dialog box.

  4. Enter what you want to search for and what you want to replace it with, using the controls in the dialog box to modify the search and replace just the way you want.
  5. Make sure the Search drop-down list is set to Down or Up, according to your needs. You may need to click on More to see the Search drop-down list. (If you have Search set to All, then Word may think you want to search outside the bounds you defined by selecting a row or column in step 1.)
  6. Click on Find Next or Replace All, as desired.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8926) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Find and Replace in a Column or Row.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using the COLUMN Function

Need to know the column number for use in a formula? The worksheet function you want is the COLUMN function, described in ...

Discover More

Converting Phone Numbers

Sometimes you receive a phone number that contains alphabetic characters and you need to convert it to a purely numeric ...

Discover More

Adding a Toolbar to the Taskbar

Normally the taskbar is used to display icons for currently running programs on your system. Here's how you can go beyond ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Quicker Multiple Replace Operations

Need to replace a lot of the same characters very, very quickly? Here's a great way to do the replacement.

Discover More

Searching for Multi-Byte Hex Codes

Need to find a character for which you only know the hex code? There are a few ways you can search for the information, ...

Discover More

Searching for Special Hyphens

Word allows you to use a couple of different types of hyphens in your document, each with a different purpose. If you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 2?

2018-07-18 11:06:02

Dr. Nick De Bonis

Using REPLACE in MS Word 2016 MSO (16.0.10228.20080) 32-bit for an inserted table. ERROR MESSAGE: 0 replacements. i have 6 entries/page on 67 pages, which is 402 MANUAL replacements. WHAT'S the issue???? TY DrD drnick31522@gmail.com


2018-03-22 09:36:30

Andrew

Kacy, you'll need to select "Match Case" in the Find and Replace search box. (Click "More" if it isn't shown.)


2018-03-21 17:37:12

Kacy

I tried to replace three all-caps words in a table and it would not replace them with lower case. It replaced them with the same all-caps words. Do you know how to change all-cap words to lower case in a table in Word 2013? Thank you.


2015-06-16 22:52:23

Terry

This tip isn't working.


2015-04-23 03:09:44

Winfried Schäfer

searching special characters like ~ does not find anything


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.