Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Viewing Comments From a Specific Reviewer.

Viewing Comments From a Specific Reviewer

Written by Allen Wyatt (last updated February 6, 2025)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021


4

Each comment you enter into a document includes the initials of the person who created the comment. Word keeps track of who entered the comments and can easily show you the comments of a specific person. To take advantage of this way of viewing comments, follow these steps:

  1. Make sure that you are viewing comments.
  2. Display the Review tab of the ribbon.
  3. In the Tracking group, click the Show Markup drop-down list. When you choose the Reviewers option (earlier versions of Word) or the Specific People option (later versions of Word) from the list, you see a list of different reviewers who have made comments in the document.
  4. Hide or display comments from individual reviewers by selecting their names from the list.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11814) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Viewing Comments From a Specific Reviewer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Placeholders for Stamps

Got a reply envelope you want to create? Why not put a placeholder for the stamp on the envelope? It's easy to do if you ...

Discover More

Using the Object Browser

Efficiently navigating through a document, particularly as it gets longer, can be a perpetual challenge. One tool you can ...

Discover More

Printing a Chart

It is inevitable that if you spend time creating a chart you will want to print that chart on your printer. Here's how ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More WordTips (ribbon)

Turning Off the Date and Time Shown in a Comment

When you add a comment to a document, Word helpfully includes the date and time that the comment was added. If you don't ...

Discover More

Inserting Notes

Microsoft now calls "notes" what it used to call "comments." Some people don't like the modern, threaded notes. This tip ...

Discover More

Removing All Comments

Need to get rid of all the comments in your document that are added to your text? You can do so by using the regular Find ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 2?

2021-12-03 11:44:21

Jim

Allen, I may be incorrect about the following (which may be 'splitting hairs').
I believe your item is in reference to "reviewers' and not to 'commenters'. Both are possible in MSWord - a 'reviewer' makes a suggested change while a 'commenter' essentially puts notations in the margin.
I was trying to find a way for a 'commenter' to be identified (to distinguish individuals) and found the following item on-line:
https://answers.microsoft.com/en-us/msoffice/forum/all/comments-in-word-2016-displayed-as-author/2341d440-a4f2-4346-8c65-3a25c16c6992


2021-12-01 19:02:09

Jim

Allen, I may be incorrect about the following (which may be 'splitting hairs').
I believe your item is in reference to "reviewers' and not to 'commenters'. Both are possible in MSWord - a 'reviewer' makes a suggested change while a 'commenter' essentially puts notations in the margin.
I was trying to find a way for a 'commenter' to be identified (to distinguish individuals) and found the following item on-line:
https://answers.microsoft.com/en-us/msoffice/forum/all/comments-in-word-2016-displayed-as-author/2341d440-a4f2-4346-8c65-3a25c16c6992


2020-10-04 13:32:19

Milica

Bravo!


2020-09-23 16:03:00

Doug Belling

What does it mean when Show Markup/Specific People shows 'All Reviewers' but the person listed below is dimmed?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.