Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Formatting Currency.

Formatting Currency

by Allen Wyatt
(last updated March 31, 2018)

2

Those who are familiar with the rich formatting features of Excel may long for a way to format numbers in a Word table just as easily. For instance, you may have a column of numbers that you want to format as currency, complete with the dollar sign. Unfortunately, Word does not allow you to do this type of formatting directly.

There is a work-around, however. You can use a field to insert any number you want in any format you want. For instance, let's say you have the number 65.78, and you want it formatted as currency in a particular table cell. All you need to do is follow these steps:

  1. Position the insertion point in the table cell where the number will reside.
  2. Press Ctrl+F9 to insert a pair of field braces.
  3. Type the equal sign, followed by the number (65.78).
  4. Type a space, followed by \# and another space. This switch tells Word that you are about to specify the format for the number.
  5. Enter the format specification, in quote marks. In this case, you would enter "$#,###.00".
  6. Press Shift+F9 to collapse the completed field.

You can continue to insert numbers in this way. If you have quite a few of them, you may want to create a macro to automate the process. Entering numbers in this way will not affect your ability to create column totals, as well.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11331) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Formatting Currency.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Searching for Text that Does Not Have a Certain Format

You can easily use Find and Replace to find text that has a particular format to it. Most people don't know you can use ...

Discover More

Making Revisions

You've turned on Highlight Changes, but how do you know what has been changed? This tip explains how Excel displays those ...

Discover More

Excel 2010 Conditional Formatting (Table of Contents)

Conditional formatting allows you to modify how information is displayed based upon criteria that you define. Excel ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Adjusting Text Pitch

Want to adjust the pitch of your text? The answer depends on what, exactly, is meant by "pitch." This tip looks at the ...

Discover More

Finding Missing Fonts

When you open documents that were created a long time ago on a system far, far away (sounds almost epic, doesn't it?), ...

Discover More

Applying Formatting to Words

You don't have to select whole words before applying direct character formatting. With the proper Word options set, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 4?

2020-04-21 12:02:04

Kimberly

I am using 2019, and this solution is not working for me as well. I tried several times.


2020-03-01 11:26:25

FONTAINE

I am using the last version of Word most recent
and this solution is not working
I have tried several times
when I enter Shift+F9 everything is removed!
Can you help?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.