Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Calculating Expressions.

Calculating Expressions

by Allen Wyatt
(last updated May 20, 2019)

3

Word isn't a spreadsheet (obviously), but you can add a toolbar button that allows you to quickly calculate values based on numbers in a selection. For instance, you could highlight text such as 12*15+3 and quickly calculate that the answer is 183.

To add this button to the Quick Access Toolbar, follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 or a later version, display the File tab of the ribbon and then click Options.)
  2. At the left of the dialog box, choose Customize (Word 2007) or Quick Access Toolbar (later versions of Word).
  3. Using the Choose Commands From drop-down list, choose Commands Not In the Ribbon. (See Figure 1.)
  4. Figure 1. The Quick Access Toolbar portion of the Word Options dialog box.

  5. Locate and select the Calculate command in the list of commands.
  6. Click the Add button. The command moves to the right side of the dialog box.
  7. Click OK.

To use the tool, simply highlight the expression you want to calculate, and then click on the tool. (The tool looks like a shaded circle and shows as Formula when you hover the mouse over the tool). (See Figure 2.)

Figure 2. The Formula tool on the Quick Access Toolbar.

Word shows the calculated value in the status bar and places the value in the Clipboard. You can now paste the value anywhere you desire.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8724) applies to Microsoft Word 2007, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Calculating Expressions.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is five minus 0?

2017-05-17 16:16:54

Nancy

I have Word 2010 and can not find the Calculate command in the Quick Access toolbar. Where would it be located?


2017-05-12 10:40:00

Lois Power

You did not show the what the calculate command looks like. In my Word 12 it looks like a shaded circle. Please elaborate on this tip. thanks.


2015-05-21 10:50:15

vadali bhaskara rao

simple, easy and nice tips


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