Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Arranging Paragraphs.
Written by Allen Wyatt (last updated December 16, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365
Sometimes you want to move a paragraph or two around in your document. For instance, you might want to move a paragraph from its current location to before the preceding paragraph. You can quickly move paragraphs by following these steps:
Remember that to Word, a paragraph is defined as any text that is terminated by a hard return. It is full paragraphs that are moved by this shortcut. (You can also use this shortcut to move rows in a table.)
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10625) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Arranging Paragraphs.
Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2021 or Microsoft 365. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word Step by Step today!
Efficiently navigating through a document, particularly as it gets longer, can be a perpetual challenge. One tool you can ...
Discover MoreShould you put two spaces after a sentence or just one? Ask different people and you will get different answers. To Word ...
Discover MoreWant to select a chunk of text in a document? Perhaps the easiest way to do this involves using the mouse in conjunction ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2023-12-16 11:50:58
Brian Lair
Oops, make that Shift+Alt in my other comment, not Ctl+Alt -- shows how much I pay attention! :-)
2023-12-16 11:49:35
Brian Lair
I didn't know that Ctl+Alt-Up/Down would also move table rows, so this tip was really helpful!
For regular paragraphs, another option is to put the document in Outline view, then drag the paragraphs up & down as needed.
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here:
Comments