Deleting a Final Blank Page

Tess asked how to get rid of a last blank page in a document. For example, her document has eight pages of content but Word adds a blank ninth page that she can't delete.

There could be any number of reasons for what you are experiencing. I'll get to the "I can't delete" part in a moment, but let's start with the most common cause for the most people.

The key to understanding what is happening with your document is to make sure you have non-printing characters displayed. Youi can display them by displaying the Home tab of the ribbon and clicking the Show/Hide tool. This tool looks like a backwards P, a symbol which is technically called a pilcrow. (See Figure 1.)

Figure 1. The Show/Hide tool on the Home tab of the ribbon.

With the Show/Hide tool turned on, you'll be able to see all the characters that affect the layout of your document, but are not normally visible. (See Figure 2.)

Figure 2. With Show/Hide turned on, non-printing characters are visible.

Besides the small dots that are used to show where spaces are located in your document, the most common non-printing character you may see is the pilcrow character. Each of these represents a place where you have ended a paragraph by pressing the Enter or Return key.

Now, just jump to the end of your document—either scroll down until you reach the end, or (better yet) press Ctrl+End. If you see a bunch of empty paragraphs—pilcrow characters—that is what is adding the final blank page. Start pressing the Backspace key and you should see those empty paragraphs start to disappear. Delete enough of them, and your blank page will disappear automatically because Word no longer needs it to hold all those empty paragraphs.

You may also run across other non-printing characters that cause that last blank page. For instance, in Tess's situation, it is possible that the last character on page 8 may be a section break or a page break. These could easily cause a blank page to follow, one that contains just a single, empty paragraph. If that is the case—and remember you'll be able to tell because you are displaying non-printing characters—simply delete the section break or page break and your extra page should go away.

If you don't have a section or page break at the end of your last real page, it is possible that the page has so much content that the final paragraph mark is naturally being pushed to a new page, resulting in the blank. If that is the case, then you can try two things. First, select that final paragraph mark in the document and change it to a very small font size, such as 1 point. You can also format the paragraph before the final paragraph mark (the one in Tess's case at the bottom of page 8) so that Word adds no space after it. You can do this by positioning the insertion point within that paragraph and displaying the Paragraph dialog box.

If this still doesn't get rid of the final blank page, then you need to check the formatting of that final paragraph. Press Ctrl+End to move to the end of the document; this will move the insertion point to the beginning of that last paragraph mark. Now display the Paragraph dialog box and, on the Line and Page Breaks tab of the dialog box, make sure the Page Break Before check box is cleared.

At this point you should not see any extra, blank pages at the end of your document. If you get an extra blank page when you print your document, however, check the settings of your printer. Some printers, particularly in an office environment, will print an extra page at the end of each print job to serve as a separator between jobs. If that is the case, you'll need to figure out how to change that setting in the printer, outside of Word.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5645) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021.