Written by Allen Wyatt (last updated May 2, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365
Word provides many different ways you can set up and use page numbers in your documents. Typically, page numbers are placed in either your headers or footers so that they appear on each page of the document. In other WordTips issues you learn how to specify the starting page number to be used within a document. Word also allows you to automatically include a "chapter number" as part of your page numbers.
Before you instruct Word to automatically include chapter numbers with page numbers, you need to make sure that you are using a named style for your chapter headings. For instance, you might specify the Heading 1 style to be used for chapters. Thus, anytime a Heading 1 style is used in your document, it signifies the start of a new chapter.
In addition, your document must be using a multilevel list that is associated with the heading styles you are using. (This is the only way that Word can automatically keep track of what your chapter numbers are.) You can easily set up the multilevel list by displaying the Home tab of the ribbon and clicking the Multilevel List tool in the Paragraph group. Just make sure you choose one of the lists in which you see the word "Heading." These are the lists that are tied to the heading levels.
With these two elements in place, you are ready to add chapter numbers to your page numbers. Follow these steps:
Figure 1. The Page Number Format dialog box.
That's it. Your page number, with a chapter number included, is added to your document.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8554) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Using Chapter Numbers with Page Numbers.
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2020-05-29 09:21:08
CWallace
I have the same issue as Dave M posted on 2020-05-01 15:48:35. I'd love to hear how to fix this!
2020-05-01 15:48:35
Dave M
I have a multi-section document with Section 1 being TOC, Sec 2 the first content section, followed by Sec 3, 4, etc. I am using Heading 1 as my multi-level heading and have selected to include the chapter number along with the page number, which is all working fine, except.... Section 2, the first content section shows pages 2-1, 2-2, 2-3. Section 3 shows page 2-1, and the following sections are all with their correct chapter numbers. Section 2, heading shows as 1, section 3 as 2, etc., as expected.
All footers are self defined--not Same as Previous, same for the Page numbers
The question is, why does Section 2 not show the correct chapter number in the footer?
I have remove and replaced, printed, F9-ed, all to no avail.
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