Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Using Chapter Numbers with Page Numbers.
by Allen Wyatt
(last updated March 16, 2017)
Word provides many different ways you can set up and use page numbers in your documents. Typically, page numbers are placed in either your headers or footers so that they appear on each page of the document. In other WordTips issues you learn how to specify the starting page number to be used within a document. Word also allows you to automatically include a "chapter number" as part of your page numbers.
Before you instruct Word to automatically include chapter numbers with page numbers, you need to make sure that you are using a named style for your chapter headings. For instance, you might specify the Heading 1 style to be used for chapters. Thus, anytime a Heading 1 style is used in your document, it signifies the start of a new chapter.
In addition, your document must be using a multilevel list that is associated with the heading styles you are using. (This is the only way that Word can automatically keep track of what your chapter numbers are.) You can easily set up the multilevel list by displaying the Home tab of the ribbon and clicking the Multilevel List tool in the Paragraph group. Just make sure you choose one of the lists in which you see the word "Heading." These are the lists that are tied to the heading levels.
With these two elements in place, you are ready to add chapter numbers to your page numbers. Follow these steps:
Figure 1. The Page Number Format dialog box.
That's it. Your page number, with a chapter number included, is added to your document.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8554) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Using Chapter Numbers with Page Numbers.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
Word allows you to insert dynamic page numbers within your document. With some page number formatting, though, it is ...Discover More
If you are creating small flyers (two per page), you may want to include a watermark graphic in the background of each of the ...Discover More
Some types of documents rely upon margin notes to the left or right of your main text. Getting these to appear in Word can be ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.