Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Allowing Passive Voice in Writing.

Allowing Passive Voice in Writing

by Allen Wyatt
(last updated July 4, 2018)

17

Sheryl prefers passive voice for some of her writing (such as business documents and correspondence) rather than active voice. The grammar checker on Word always marks instances of passive voice. Sheryl would like to turn off the portion of the grammar checker that checks for passive voice so that it is not marked as an error.

Word allows you to choose which grammar checking rules it follows and which it doesn't. To change this particular setting (the one for passive voice), follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 or in a later version display the File tab of the ribbon and then click Options.)
  2. Click the Proofing option at the left side of the dialog box. (See Figure 1.)
  3. Figure 1. The Proofing options of the Word Options dialog box.

  4. Click the Settings button. Word displays the Grammar Settings dialog box. (See Figure 2.)
  5. Figure 2. The Grammar Settings dialog box.

  6. Make sure there is no check mark next to the Passive Sentences option (or Passive Voice option in Word 2016). (You'll need to scroll down a bit to see the option.)
  7. Click on OK to close the Grammar Settings dialog box.
  8. Click on OK to close the Word Options dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7350) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Allowing Passive Voice in Writing.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 8 + 0?

2018-05-11 17:09:23

Ryan

Thank you so much. Super easy!!


2018-04-04 19:47:19

Shaun

Wait, check or no check next to the Passive Sentences option?

I'm currently trying to turn this off because I'm constantly getting annoying Passive Voice for my green squiggles, and I write technical documents in which Passive Voice is preferred. When I went to Grammar Settings, under "Style", everything (including Passive sentences) is unchecked already.

Thanks for all your articles by the way, it's helped me a lot.


2018-01-31 03:25:23

sam

Great help. thanks


2017-09-18 10:21:24

MBloom

Have been trying to figure this out for a while, thank you for sharing. However, I am unable to access that box as it is grayed out - see below. How do I make these items accessible?

(see Figure 1 below)

Figure 1. 


2017-09-05 20:56:02

Taiwo

Thanks in million


2017-03-01 03:17:43

kwadd

this worked just fine! thanks! those blue squiggly lines were beginning to annoy the heck out of me!


2017-02-05 10:45:11

Erica

Thank you so very much!!!!! I usually spend ages going back and hitting ignore for each passive statement! Very grateful!


2016-02-18 10:14:14

hohé

Thanks a ton!
For ages I have been driven crazy by this thing ! ;)


2016-01-22 03:45:32

mohamed

thanks a lot fix it


2015-08-17 15:10:08

DJ

Will this only hide passive voice for anyone who opens this document? Anyone I send it to? Or would they need to adjust their setting too?


2015-07-19 05:33:35

Ronke

So annoying to see this, when writing a scientific research paper. Thanks!


2015-03-21 08:05:14

Frank

Thanks!

It really bothered me for a while...

:-)


2014-08-29 11:15:47

Monica

Thanks a lot!! It was already driving me crazy and I thought I was making a lot of mistakes since I'm translating an acaedmic article. Totally agree with Tim thou, I was a little lost on step 3.


2014-08-07 14:39:58

Victor

thank you! This is so easy to follow compared to other instructions, and it actually FIXED the problem. You are awesome!


2014-07-30 04:48:58

Karen

Bravo!!!


2014-05-30 05:47:29

Ginny

Thanks for this Advice, I fixed that issue, long standing.

You are amazing!!!!!!!!!!

What about???

Use of First Perosn ( consider revising )

Driving me crazy



2013-07-30 23:54:35

Tim

I often use passive voice, so this article was very helpful. Step 3 was confusing, however. It should explain that the Settings button is behind the Writing Style drop-down menu. Thanks a bunch!


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