Displaying Document Comments

by Allen Wyatt
(last updated August 21, 2021)

1

When you are adding a comment, Word allows you to enter the comment in the balloon area at the right side of the document. Most users, when they are through entering the comment text, hide the comments balloons so they will be able to see more of their document at once. (You hide the comment balloons by clicking the Show Comments tool on the Review tab of the ribbon.)

If you later want to view your comments, Word provides two ways that they can be displayed: either in the Reviewing Pane or in balloons to the right side of your document. The latter method (using balloons) is the default comment-viewing method; there's nothing you need to do to turn it on. If the balloons aren't displayed, however, you can display them by clicking the Show Comments tool on the Review tab of the ribbon. (Note that the Show Comments tool will be greyed out if All Markup is selected in the Tracking group.) You can change any of the comments by clicking within a balloon and making your changes. Then, click some other area of your document outside the balloon.

If you prefer to display the Reviewing Pane, follow these steps:

  1. Make sure the Review tab of the ribbon is displayed.
  2. In the Tracking group you see the Reviewing Pane tool. Click the down-arrow at the right of the tool. You should see two options displayed.
  3. Choose either Reviewing Pane Vertical or Reviewing Pane Horizontal, according to your desires. The Reviewing Pane should appear as indicated by your choice.

Make any changes to your comments in the Reviewing Pane, as desired. When you are done making changes, you can close the Reviewing Pane by again clicking on the Reviewing Pane tool.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6018) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 9 + 4?

2021-08-21 20:27:05

MW

"When you are done making changes, you can close the Reviewing Pane by again clicking on the Reviewing Pane tool."

BUT!!!! "Closing comments" doesn't make them go away, nor does it prevent the person you send your document to from showing and reading those comments on their system.

Which is OK if that is what you had planned.

But potentially dangerous if the comments were intended for your eyes only . . .

To prevent others from seeing them, under the Comments section you need to "Delete all Comments in Document."

To avoid the possible consequences, as a reminder I NEVER hide the comments on any document I am working on.


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