Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Adding Comments to Your Document.

Adding Comments to Your Document

Written by Allen Wyatt (last updated August 28, 2021)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365


Word allows you to add comments to your document, as a separate element of the document. Comments do not interfere with the main text and appear in their own area of the document. Comments are normally not printed when you print a document.

Here's how to add your own comments:

  1. Place the insertion point where you want the comment anchored. You can, if you desire, choose a passage of text about which you wish to comment—just select the text as you would normally select it.
  2. Display the Review tab of the ribbon.
  3. Click on the New Comment tool in the Comments group. Word places a comment in the margin.
  4. Type in your comment text.
  5. When done with the comment, click somewhere in the document outside of the comment.

If you later want to view the comments, display the Review tab of the ribbon and use the Next and Previous tools, in the Comments group, to move from comment to comment.

To add a comment to your document without taking your hands off the keyboard, you can use the Ctrl+Alt+M key combination

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8761) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Adding Comments to Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Doubling Your Money

Make your money last longer by using your head when printing labels. Here's a great example of how you can double the ...

Discover More

Copying Comments when Filtering

The filtering feature in Excel allows you to quickly copy unique information from one data list to another. If you want ...

Discover More

Finding and Replacing with Subscripts

Want to use Find and Replace to change the formatting of a cell's contents? You would be out of luck; Excel won't let you ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Comments in Text Boxes

If you use text boxes in your documents, you may sometime want to place a comment in the text box, the same as you can do ...

Discover More

Numbering Comments

When editing a document written by others, it is not uncommon to add comments throughout the text. To reference these ...

Discover More

Changing the User Name in Existing Comments

Want to change the name that Word associates with various comments previously added to your document? Here are some ideas ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven more than 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.