Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Adding Comments to Your Document.

Adding Comments to Your Document

by Allen Wyatt
(last updated June 12, 2018)

3

Word allows you to add comments to your document, as a separate element of the document. Comments do not interfere with the main text and appear in their own area of the document. Comments are normally not printed when you print a document.

Here's how to add your own comments:

  1. Place the insertion point where you want the comment anchored. You can, if you desire, choose a passage of text about which you wish to comment—just select the text as you would normally select it.
  2. Display the Review tab of the ribbon.
  3. Click on the New Comment tool in the Comments group. Word places a comment in the margin.
  4. Type in your comment text.
  5. When done with the comment, click somewhere in the document outside of the comment.

If you later want to view the comments, display the Review tab of the ribbon and use the Next and Previous tools, in the Comments group, to move from comment to comment.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8761) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Adding Comments to Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding Hyphens and Dashes

Word provides you with three types of hyphens and two types of dashes that you can use in your documents. Understanding ...

Discover More

Making Your Formulas Check for Errors

Want to use a formula to check if there is an error in your formula? (Sounds confusing, but it's not that bad.) You'll ...

Discover More

Specifying a Browser in a Hyperlink

Excel allows you to easily add hyperlinks to a worksheet. Click on it, and the target of the link is opened in a browser ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Jumping To a Comment

Got a document with lots of comments in it? You can navigate from comment to comment with ease by using the Go To tab of ...

Discover More

Numbering Comments

When editing a document written by others, it is not uncommon to add comments throughout the text. To reference these ...

Discover More

Changing the User Name in Existing Comments

Want to change the name that Word associates with various comments previously added to your document? Here are some ideas ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six minus 0?

2018-06-13 14:07:53

Malcolm Patterson

This daily drip of information is an excellent way to improve user proficiency, but has been mouse-centric. It would be even more beneficial if, after describing the mouse actions you were to include keystroke alternatives. (In this case, Alt, R, C). Other key combinations are worth sharing (currently Ctrl+Alt+M but also the legacy combo Alt+I, M).


2018-06-13 10:51:10

Lisa

The keyboard shortcut for adding a comment is CTRL + ALT + M.


2016-06-13 13:10:09

Janice

But it's very difficult to insert a comment while in the "no markup" view. I.e., to insert a comment, I need first to switch to "all markup" view and then proceed with the "review," "insert comment". I prefer working in "no markup" view.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.