Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing the Way Footnotes Are Numbered.

Changing the Way Footnotes Are Numbered

by Allen Wyatt
(last updated October 2, 2021)

1

In Word, footnotes can be automatically numbered from 1 through the number of footnotes in the document. Thus, if your document contains 14 footnotes, they will be numbered 1 through 14. You can change the way footnotes are numbered, however. Word allows you to specify both a starting footnote number and whether the numbering starts over with each new section in your document.

Word allows you to change how it handles footnote numbering by following these steps:

  1. Make sure the References tab is selected on the ribbon.
  2. Click the small downward-pointing arrow at the lower-right corner of the Footnotes group. Word displays the Footnote and Endnote dialog box. (See Figure 1.)
  3. Figure 1. The Footnote and Endnote dialog box.

  4. Make sure the Footnotes radio button is selected.
  5. Change the Start At value to reflect where you want Word to start numbering.
  6. Change the Numbering drop-down list to reflect how you want Word to count your footnotes.
  7. Click on Apply and then Cancel; otherwise click Insert to add a footnote mark at the current document location.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5973) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Changing the Way Footnotes Are Numbered.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Hyperlinks to PDF Files Won't Open

If you have a document that contains hyperlinks to a PDF file, it is possible that the links may not open the PDF file ...

Discover More

Running a Macro when a Workbook is Closed

One of the automatic macros you can set up in Excel is one that is triggered when a workbook is closed. This tip explains ...

Discover More

Protecting an Entire Folder of Workbooks

Want to protect the Excel information stored in a particular folder on your system? There are a number of ways you can ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Viewing Footnotes

Adding footnotes to a document is essential for some types of writing. How you view those footnotes depends on the ...

Discover More

Footnotes Don't Automatically Renumber

Editing a document can, at times, be hard work. It isn't made any easier if you feel that Word is "fighting" you on some ...

Discover More

Jumping to a Footnote

Jumping to a specific footnote can be very handy if your document has a lot of footnotes in it. Word provides the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 1 + 3?

2022-04-10 18:58:58

Ahmed Atia

many thanks for the information
was really helpful


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.