by Allen Wyatt
(last updated February 9, 2017)
Maurice has five Word documents, each of which is rather large. He needs to create a single index that covers all five documents, so he wonders if there is a way to do it without merging the five documents. He doesn't want to merge them because of their sizes.
There are two main ways you can do this. The first way is to create a master document that contains references to subdocuments, and then generatre the index using the master document. (Both approaches covered here assume that your documents already have the index field codes inserted within them. In other words, this tip covers just the actual generation of the index, not the creation of the index entries.)
To create the master document, follow these steps:
The second way to create the index is to use fields to combine the documents into a single document. Follow these steps:
Figure 1. The Field dialog box.
The RD fields cause Word to reference each of the specified documents and include them in your index. If desired, you could also add the fields to the end of your fifth document rather than creating a blank document for the index. (If you do this you won't need to include a field for the fifth document itself; only the first four.) This assumes, of course, that you want the index to appear at the end of the fifth document.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13128) applies to Microsoft Word 2007, 2010, and 2013.
The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!
When generating an index, Word normally uses a dash to indicate page ranges. You can change the character used for these ...Discover More
Adding a single index to a document is fairly easy. What if you want to add multiple indexes, however? And what if you ...Discover More
After you get your document ready for indexing by inserting index fields throughout it, you may want to index only a ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.