by Allen Wyatt
(last updated February 9, 2017)
Maurice has five Word documents, each of which is rather large. He needs to create a single index that covers all five documents, so he wonders if there is a way to do it without merging the five documents. He doesn't want to merge them because of their sizes.
There are two main ways you can do this. The first way is to create a master document that contains references to subdocuments, and then generatre the index using the master document. (Both approaches covered here assume that your documents already have the index field codes inserted within them. In other words, this tip covers just the actual generation of the index, not the creation of the index entries.)
To create the master document, follow these steps:
The second way to create the index is to use fields to combine the documents into a single document. Follow these steps:
Figure 1. The Field dialog box.
The RD fields cause Word to reference each of the specified documents and include them in your index. If desired, you could also add the fields to the end of your fifth document rather than creating a blank document for the index. (If you do this you won't need to include a field for the fifth document itself; only the first four.) This assumes, of course, that you want the index to appear at the end of the fifth document.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13128) applies to Microsoft Word 2007, 2010, and 2013.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!
Word allows you to define prefixes for page numbers. These are often used for chapter or section numbers in a large ...Discover More
You've probably seen an index where an entry says something like 'Obsidian: See igneous rock.' This sort of ...Discover More
Word provides many options for creating indexes. One option allows you to specify that the index contain only entries ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.