Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting and Deleting Footnotes.

Inserting and Deleting Footnotes

by Allen Wyatt
(last updated April 4, 2015)

2

Footnotes are used to provide printed annotations or references for a document. If you want to insert a footnote in your document, follow these steps:

  1. Position the insertion point where you want the footnote mark to be located.
  2. Display the References tab of the ribbon.
  3. Click the Insert Footnote tool, in the Footnotes group. A footnote mark appears in your document. If you are in Print Layout view, the insertion point moves to the bottom of the page on which the footnote appears. If you are in Draft view, the Footnotes window is displayed at the bottom of the document window.
  4. Enter your footnote, formatting it as you would any other text in your document.
  5. If the Footnotes window is visible, close the window by double-clicking the line that divides the window from the main portion of your document.

If you previously inserted footnotes into your document and you want to later delete one of them, follow these steps:

  1. Highlight the footnote reference mark in your document.
  2. Press either Del or Ctrl+X.

The footnote is deleted and, if you are using auto-numbered footnotes, the remaining footnotes in your document are renumbered.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9082) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Inserting and Deleting Footnotes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Taking Pictures

Have you ever wanted to take a "picture" of a part of a worksheet and put it in another section? This tip explains how to ...

Discover More

Text Truncated in PivotTable

When you create a PivotTable based on data that contains lots of text, you may be surprised to find that your text is ...

Discover More

Selecting Fonts for a Chart

When formatting a chart, you might want to change the characteristics of the font used in various chart elements. This ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Using Cross-References in Footnotes

Need to make a cross-reference from one footnote to another footnote? You can do it if you throw bookmarks into the mix, ...

Discover More

Printing without Footnotes

Want to print your document without all those footnotes included? It's not quite as easy as you might think, as this tip ...

Discover More

Problems Using the Footnote Pane

When working with footnotes in Draft view, you rely on the use of the footnote pane. However, the pane doesn't work ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four more than 0?

2015-04-04 23:10:11

Bradley Cobb

ctrl-alt-f is the automatic shortcut built into Office, and it is a lot quicker than using the ribbon.


2015-04-04 04:30:39

Valerie

I use footnotes on a very regular basis. I have set up a shortcut (using the shortcut menu) and find that this is an easier way to add the footnotes. I have also set up a hanging indent which corresponds to the position of the text in the footnote. I have placed this on the ribbon. In that way I can use the shortcut to insert the footnote, then highlight the second and further lines of the footnote, hit the hanging indent on the ribbon, and everything is in perfect position, using just a few keystrokes.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.