Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing the Way Footnotes Are Numbered.

Changing the Way Footnotes Are Numbered

by Allen Wyatt
(last updated September 4, 2019)

5

In Word, footnotes can be automatically numbered from 1 through the number of footnotes in the document. Thus, if your document contains 14 footnotes, they will be numbered 1 through 14. You can change the way footnotes are numbered, however. Word allows you to specify both a starting footnote number and whether the numbering starts over with each new section in your document.

Word allows you to change how it handles footnote numbering by following these steps:

  1. Make sure the References tab is selected on the ribbon.
  2. Click the small downward-pointing arrow at the lower-right corner of the Footnotes group. Word displays the Footnote and Endnote dialog box. (See Figure 1.)
  3. Figure 1. The Footnote and Endnote dialog box.

  4. Make sure the Footnotes radio button is selected.
  5. Change the Start At value to reflect where you want Word to start numbering.
  6. Change the Numbering area to reflect how you want Word to count your footnotes.
  7. Click on Apply and then Cancel; otherwise click Insert to add a footnote mark at the current document location.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5973) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Changing the Way Footnotes Are Numbered.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 2 + 8?

2020-06-05 11:34:42

sally

Hi

I am struggling with a chapter in my book that has footnote numbering out of sequence and nothing I do will make them reorder. I cut paragraphs out in prvious versions and put them else where and also deleted them completely. This si not happen in the remaining 11 chapter even though I did the same kind of editing Help I need thi ssorted as the book is due in to the publisher


2016-11-12 09:33:03

Frederick Williams

I am writing an article of some complexity, and a lot of footnotes. In the course of composition, some notes have been deleted or moved, and others inserted. I now find that they are not in complete numerical sequence: the next note after 10 is 12, and so on. When Ihave tried to renumber some of them manually, a stern warning has appeared on the screen, suggesting that I am in danger of deleting whole notes by this procedure. Is there any foolproof method of renumbering them in normal sequence?


2016-09-06 05:59:45

t seng

Is it possible to start the footnote numbering on an individual basis for each section, or must the start number be the same for all sections?


2016-01-21 07:56:33

david

Hi Jonathan,
you should be able to find that if you look at the image in this post and look at the part labeled "Format."

I bet that if you click on the number format dropdown box you can switch to numbering.
Regards,
David


2016-01-20 17:57:47

Jonathan Carter

How do I convert footnote marks/asterisks to footnote numbers, please?


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