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Fitting Text Into Cells

Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Fitting Text Into Cells.

You have worked long and hard on your page design, including a couple of tables that are just right. Then, along comes a need to add a bit more text into one of the tables. The result is that the text in a cell wraps and pushes everything else down a bit. Now your whole design is thrown off! You long for a way to automatically adjust the size of the text in a cell so you won't have the wrapping and pushing occur.

Word provides a built-in option that may do the trick. Simply follow these steps:

  1. Select the cell or cells that you want to format.
  2. Make sure the Layout tab of the ribbon is displayed. (This tab is only visible if you first do step 1.)
  3. Click the Properties tool in the Table group. Word displays the Table Properties dialog box.
  4. Select the Cell tab. (See Figure 1.)
  5. Figure 1. The Cell tab of the Table Properties dialog box.

  6. Click on the Options button. Word displays the Cell Options dialog box. (See Figure 2.)
  7. Figure 2. The Cell Options dialog box.

  8. Make sure the Fit Text check box is selected.
  9. Click on OK to close the Cell Options dialog box.
  10. Click on OK to close the Table Properties dialog box.

What Word does is to decrease the apparent size of the text so that everything fits. Word decreases the width of the text by "scrunching" (a highly technical term) the text together horizontally, without adjusting it vertically.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6081) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Fitting Text Into Cells.

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Comments for this tip:

Sonia Wolfrom    24 Jun 2014, 15:35
I did not receive a confirmation email.

I am trying to figure out how to correct the spacing in a table whereby the cells have normal full-cell capability while other cells have a tiny less than 1/4 of the cell font size. I have tried every spacing & font option available,except the one that makes it a normal size cell box and font. Argh! Thanks in advance for any tips.

Sonia
P.S. Thanks for offering the tips!

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