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Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Fitting Text Into Cells.
You have worked long and hard on your page design, including a couple of tables that are just right. Then, along comes a need to add a bit more text into one of the tables. The result is that the text in a cell wraps and pushes everything else down a bit. Now your whole design is thrown off! You long for a way to automatically adjust the size of the text in a cell so you won't have the wrapping and pushing occur.
Word provides a built-in option that may do the trick. Simply follow these steps:
Figure 1. The Cell tab of the Table Properties dialog box.
Figure 2. The Cell Options dialog box.
What Word does is to decrease the apparent size of the text so that everything fits. Word decreases the width of the text by "scrunching" (a highly technical term) the text together horizontally, without adjusting it vertically.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6081) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Fitting Text Into Cells.
Great Idea! Word is a tool to get what you really want—printed output. This means you need to make sure that Word works as well as possible with your printer, whether it is sitting on your desk or in a room down the hall. Check out WordTips: Printing and Printers today!