Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Fitting Text Into Cells.

Fitting Text Into Cells

by Allen Wyatt
(last updated April 2, 2016)

8

You have worked long and hard on your page design, including a couple of tables that are just right. Then, along comes a need to add a bit more text into one of the tables. The result is that the text in a cell wraps and pushes everything else down a bit. Now your whole design is thrown off. You long for a way to automatically adjust the size of the text in a cell so you won't have the wrapping and pushing occur.

Word provides a built-in option that may do the trick. Simply follow these steps:

  1. Select the cell or cells that you want to format.
  2. Make sure the Layout tab of the ribbon is displayed. (This tab is only visible if you first do step 1.)
  3. Click the Properties tool in the Table group. Word displays the Table Properties dialog box.
  4. Select the Cell tab. (See Figure 1.)
  5. Figure 1. The Cell tab of the Table Properties dialog box.

  6. Click on the Options button. Word displays the Cell Options dialog box. (See Figure 2.)
  7. Figure 2. The Cell Options dialog box.

  8. Make sure the Fit Text check box is selected.
  9. Click on OK to close the Cell Options dialog box.
  10. Click on OK to close the Table Properties dialog box.

What Word does is to decrease the apparent size of the text so that everything fits. Word decreases the width of the text by "scrunching" (a highly technical term) the text together horizontally, without adjusting it vertically.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6081) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Fitting Text Into Cells.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Find and Replace in Headers

Using Find and Replace is something quite routine in Excel, as it easily allows you to find and replace information in your ...

Discover More

Automatic Blank Pages at the End of a Section

If you want to have a blank page at the end of a document section, you can insert one manually or you can use the technique ...

Discover More

Inserting a Document's Location

Once you save a document on disk, it is stored in a particular folder (or location) on that disk. You may want that location ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Space after a Table

Those familiar with styles are used to setting vertical spacing before or after paragraphs. You can get just the look you ...

Discover More

Finding an Optimal Table Height

Word can adjust the height of individual rows in a table based on the information you put in each row. This may not result in ...

Discover More

Stopping Row Breaking for Many Tables

Got a lot of tables you need to format all at once? While you could make your changes manually, a much quicker way is to use ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 1?

2016-09-14 04:31:08

Michael

This doesn't work


2016-08-30 03:19:48

Roger

this tip does not work for Office 365 there is no auto fit text to cell option


2016-07-26 10:55:07

Elaine Doga

I would like the text to shrink but also wrap around in the cell rather than continuously keep shrinking. The fit text seems to over-ride the wrap option. Any ideas?


2016-06-11 05:59:58

Beth

I have used pdf forms and that function is available, also, but this one needs to be in Word. Just can't quite come up with the process to keep a properly formatted document once it is sent to users.


2016-06-10 06:46:18

Paul Franklin Stregevsky

In other words, Beth, you'd like a way to make the text "shrink to fit" the way it shrinks automatically in PowerPoint. Interesting idea.


2016-06-09 09:38:30

Beth

This is almost what I need, but not quite. I have a template with a question at the top of each section, and I want users to type their answers in the space below. The text should wrap as they type and keep normal formatted font/size if they stay within the box limits. If text runs too long, I want it to shrink the font size of everything they have written to stay within the box and not stretch the box.


2016-05-11 21:11:02

Pete A

It DOES reduce the size of text that is too long for a table cell It ALSO spreads out text that is "too short" for a table cell, giving something like this:

T o o S h o r t

Need to just scrunch the long ones to fit, but don't mess with the ones that DO fit.

Thanks for the good writeup


2016-04-02 07:41:21

pete

If set-width is so great... can I start the process over again... and create msg. with less characters?¿?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.