Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Applying Consistent Shading to a Table.
by Allen Wyatt
(last updated December 29, 2018)
If you need to work with documents from other Word users, you may have a need to change the formatting that is applied to tables within those documents. For instance, you may need all tables to have 10% shading applied. Applying the shading over and over again can be tedious, however.
There are a couple of things you can do to speed up your formatting task. If you don't have many tables to process, then you will appreciate these steps:
If you have many, many tables you want to format, you might want to create a macro to do the shading for you. The following simple macro steps through each table in a document and applies the 10% shading.
Sub TableShading() For Each aTable In ActiveDocument.Tables aTable.Shading.Texture = wdTexture10Percent Next aTable End Sub
There are other approaches you can take, as well. (Word is nothing, if not flexible.) For instance, you could create a table style that could be applied to your tables, or you could create an AutoFormat for your tables.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6270) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Applying Consistent Shading to a Table.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
It is important to understand how column widths relate to the margins you may have set in your document. The reason is ...Discover More
Want to get just the right amount of spacing above and below text in a table cell? A very easy way to do this is to ...Discover More
Word can adjust the height of individual rows in a table based on the information you put in each row. This may not ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.