Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Headings On Your Printout.

Headings On Your Printout

 

Most tables have some sort of heading which indicates what is in each column of the table. This heading can be a row or two in size, and you typically apply some sort of special formatting to the heading row (or rows). When your table gets long enough, you may be wondering how you can get your special heading rows to appear at the top of the portion of the table that appears on each new page. You do this by following these steps:

  1. Select the rows that you are using as your headings.
  2. Display the Layout tab of the ribbon. (This tab is only available if you do step 1.)
  3. In the Data group, click the Repeat Header Rows tool.

What you see on the screen at this point depends on the view you are using. If you are using Normal view, you will notice no difference in the screen. If you are using Print Layout view, however, the headings will appear any time your table is split across pages.

It should be noted that this feature is intended to repeat a row or rows that appear at the beginning of your table. If the row or rows you select in step 1 are not the first rows of the table, then the Repeat Header Rows tool will not be available. Further, if you set up header rows and then add additional rows before the first row of the table, then Word gets rid of the header rows and you'll need to respecify which rows you want to be headers.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12737) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Headings On Your Printout.

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Shading Table Rows

Need to format the rows of a table so that your data is showcased better? Here are a few ways you can get the shading you ...

Discover More

Preventing Overlapping Tables

You can spend considerable time getting the tables in your document to look just right. What happens, though, when you send ...

Discover More

Heading Changes for Multi-page Tables

When you have a long table that extends over multiple pages, Word allows you to specify one or more rows to be repeated at ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 8?

2014-04-06 23:32:34

Bill Coriell

Hi
I use tables in all of my documents.
I have a problem with some of my documents. A paragraft marker appears at the end of the last few rows. All of my text is moved up to the right of my table.
These are real problems for me.

These paragraft do not delete or move as I delete or add rows to my tables.

Questions: How did they get added to my table? And how do I get rid of them.

I think I can put them to use by adding text to the end of each row in a table.

Bill


2014-04-06 23:30:29

Bill Coriell

Hi

I use tables in all of my documents.
I have a problem with some of my documents. A paragraft marker appears at the end of the last few rows. All of my text is moved up to the right of my table.
These are real problems for me.

These paragraft do not delete or move as I delete or add rows to my tables.

Questions: How did they get added to my table? And how do I get rid of them.

I think I can put them to use by adding text to the end of each row in a table.

Bill


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.