Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Pasting a Hyperlink.

Pasting a Hyperlink

by Allen Wyatt
(last updated June 4, 2015)

14

A common editing task is copying information from one document and pasting it in another. By using a minor variation on pasting, you can actually cause your pasted information to appear as a hyperlink in a document. To paste information in this manner, follow these steps:

  1. Select the information to be copied and press Ctrl+C. This copies the information to the Clipboard.
  2. Position the insertion pointer where you want the link to appear.
  3. Display the Home tab of the ribbon.
  4. Click the down-arrow under Paste in the Clipboard group, then choose Paste As Hyperlink.

The information appears as a hyperlink in the document. If you hold down the Ctrl key as you click on it, you are taken directly to the spot in the original document from which it was copied.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11756) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Pasting a Hyperlink.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 7 - 2?

2016-05-24 23:05:37

mizka ingham

I've been hyperlinking lots of URL docs lately into Word 7 doc. Easy didn't even have to paste into the address box. I just selected what I wanted to be the link in Word right clicked to select hyperlink (so this box was open) then selected the website address copied and then clicked once into the address bar and it would drop it in. -without having to paste. It's just a little thing, but I have a lot of hyperlinking to do and this was handy. Somehow it has stopped and now I have to Paste it in. How do I get this simple function back?


2016-04-07 11:47:20

John Polasek

In W7,home, my paste, cut, copy are all greyed out. They worked yesterday and I can't imagine doing without "paste as hyperlink". I got onto a screen that let me revert to default settings I think it was, but that made no difference.
Is there a keyboard shortcut?


2016-03-29 11:08:01

Bryan Daniels

I found that hyperlinks that jump to another place in a document don't transfer to copies of the document in which they were created. The popup text tips do, hyperlinks do not.


2016-01-09 11:42:31

manoj

if the position of the text is changed while editing the hyperlink is still showing the last place where the text used to be when hyperlink was created but not to the new position of the text. is there any relative and absolute hyperlinks


2016-01-06 23:36:27

jalal

Dear,


I am using excel 2007, and i used paste link option in my worksheet, but my boss uses excel 2003,
can he copy my work and did it work on her system in excel 2003????


2014-04-19 10:32:05

R. F. Matheus

1. The "paste hyperlink" becomes unavailable if the document can't be registered. [My guess is that] The full path+filename in 8.3 format must be shorter than 254 character in order to be registered by Microsoct Word.

(In the creating hyperlink operation im MS Word, the "OK" buttom becomes unavailable if the file+path name is long)

2. I have a problem "This document could not be registered. It will not be possible to ‎create links from other documents to this document." while opening a Microsoft Word 2007 file with a long path+file name, in a ‎Windows 7 machine. ‎

3. The problem, in Word, is also related to the turning off of the "Past Hyperlink" functionality in ‎the paste operation.‎

4. I solve both problems just giving a shorter name to the file.‎
‎‎
rfmatheus


2013-06-06 20:57:35

Andrew

Another way.
Right click on the LinkedIn button you want and save it.
The in the document you want, insert the image. Then right click the image, select Hyperlink (in word) and then put your profile URL.


2012-12-05 07:18:31

Subashini

Paste as hyperlink option is working for sometimes and sometimes it is not working.


2012-05-29 10:59:08

robert

Thank you John, that worked, copying saved doc to saved doc. Truly a useful feature.


2012-05-29 09:15:25

John Hankwitz

Both documents need to be saved in order for this to work. This is similar to the old OLE function, which also required both files to be saved.

If they're not saved, there's no way for it to determine what the hyperlink should be.


2012-05-28 15:37:42

Peter Mackin

Robert,

I did some more testing. If the text is from a webpage, then you are correct, the "paste as link" option is greyed out. However, if you are copying text from a document on your computer, then the option is available.

I guess we were just talking about different applications of this tip. :-)

Again, I am using Win XP, but I would expect Win 7 to behave similarly.

Peter


2012-05-27 20:47:02

robert

I agree, that would be a good feature - if it worked that way for me.
(It is not greyed if I copy a URL, but the result is the same as a regular paste so it is not perpetually greyed.)
If you copy a piece of a webpage, (or a document on your computer) and then choose "paste as hyperlink", does it then get pasted with link back to that page or doc?

Perhaps I have a windows setting wrong. Should the copy function of windows (7, in my case)also pick up the source URL? Great if it would, but I thought it only took what was highlighted.


2012-05-27 01:42:14

Peter Mackin

@Robert,

I don't know why this tip does not work for you. It worked fine for me using Win XP and Word 2007. The paste as hyperlink option was not greyed out and the paste worked fine.

A possible reason to create a hyperlink would be as a way to just paste a short clip of text in a document. The reader could then click the hyperlink to open the original document to read the rest of it if they so desired.

Peter


2012-05-26 10:49:54

Robert

I am not sure of the utility of this feature. If I am pasting a hyperlinkable address, the hyperlink is created automatically, like a pasted url. If I just copy text from another document, and there is no hyperlink information in the clipboard copy, 'paste as hyperlink' is greyed out. I don't see where I would ever need this feature.


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