Turning Off Overlapping, by Default

by Allen Wyatt
(last updated May 18, 2019)

Len routinely places all of his figures within text boxes. He formats the text boxes so they do not overlap with each other. (He displays the Layout dialog box and, on the Position tab, clears the Allow Overlap check box.) Len would like this setting to be cleared by default, but it always seems to default to allow overlapping. He wonders if there is a way to turn it off entirely.

Unfortunately, there seems to be no way to turn it off entirely—Word just defaults to allow overlapping. You can, however, create a couple of macros that may be helpful. The first sets the overlap setting for a selected text box:

Sub AllowOverlapFalse()
    Selection.ShapeRange.WrapFormat.AllowOverlap = False
End Sub

All you need to do is to create your text box, select it, and then run the macro. You might even want to assign it to a shortcut key so that you can do the task quickly and easily.

The other approach is akin to this first one, but it works on all the text boxes in the document. Thus, you could create all the text boxes you want and then run this macro.

Sub FixTextBoxOverlap()
    Dim s As Shape

    For Each s In ActiveDocument.Shapes
        If s.Type = msoTextBox Then
            s.WrapFormat.AllowOverlap = False
        End If
    Next
End Sub

As you can tell from these macros, text boxes are treated like shapes in the VBA world. This macro makes sure, in stepping through all the defined shapes, that it only affects those that are actually text boxes.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13631) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Determining How Many Windows are Open

Does your macro need to know how many windows Excel has open? You can determine it by using the Count property of the ...

Discover More

Avoiding the Update Links Message

Word allows you to establish links from one document to another. When you open a document containing these links, you may ...

Discover More

Setting Data Validation Input Messages

When using data validation, you might want to have Excel display a message when someone starts to enter information into ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Adjusting Shadow Settings

Insert a graphic into a document and Word allows you to add a shadow behind the graphic. You can also adjust the ...

Discover More

Pictures Move on their Own

Insert some pictures into a document and you may be in for a surprise—they don't necessarily stay where you put ...

Discover More

Keeping a Picture Title with the Picture

Pictures and their titles go together like peanut butter and jelly. (Wow, did I just say that?) Seriously, pictures and ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.