Linda wonders if there is a way to count the number of words that are within the comments (and only the comments) in a document.
The easiest way to accomplish this task is to use a macro. This is because Word makes available to VBA a Comments collection which includes all of the comments in the document. All you need to do is to step through each comment and then look at the Count property for the Words collection for the comment, in this manner:
Sub CommentWordCount1()
Dim c As Comment
Dim lWords As Long
Dim sMsg As String
For Each c In ActiveDocument.Comments
lWords = lWords + c.Range.Words.Count
Next c
sMsg = "There are " & ActiveDocument.Comments.Count
sMsg = sMsg & " comments in the document. & vbCrLf & vbCrLf
sMsg = sMsg & "Word count: " & lWords
MsgBox sMsg
End Sub
If you prefer, you could also use the ComputeStatistics method to come up with the word counts, like this:
Sub CommentWordCount2()
Dim c As Comment
Dim lWords As Long
Dim sMsg As String
For Each c In ActiveDocument.Comments
lWords = lWords + c.Range.ComputeStatistics(wdStatisticWords)
Next c
sMsg = "There are " & ActiveDocument.Comments.Count
sMsg = sMsg & " comments in the document. & vbCrLf & vbCrLf
sMsg = sMsg & "Word count: " & lWords
MsgBox sMsg
End Sub
When you compare the results from the two macros, you may notice a difference in word counts. This is because of the way that the CompuStatistics method treats punctuation when doing its calculations. You'll want to compare the results and, based on the characteristics of the information in your comments, choose the approach that best suits your needs.
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13531) applies to Microsoft Word 2007, 2010, 2013, and 2016.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
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