Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing Only Selected Pages.

Printing Only Selected Pages

by Allen Wyatt
(last updated June 25, 2016)

4

Word gives you complete control over how it prints your document. You can either print the entire document or you can print a portion of it. To print only selected pages, follow these steps:

  1. Display the Print dialog box in Word 2007 by pressing Ctrl+P. If you're using Word 2010 or a later version, press Ctrl+P to bring up the printing options in the File tab of the ribbon. (See Figure 1.)

    2. Figure 1. The print options.

  2. In the Pages box, indicate the page numbers you want to print.
  3. Click on OK.

When you specify page numbers, Word allows you quite a bit of flexibility. The following are some general guidelines for specifying page numbers:

  • You can specify a single page number.
  • You can specify a group of non-sequential pages by separating them by commas, i.e., 4, 8, 19.
  • You can specify a sequential range of pages by putting a dash between them. Thus, 4-7 would print pages 4 through 7.
  • You can print an entire section by using s. For instance, to print section 5 of your document, you would use s5.
  • You can print multiple sections the same as you would print multiple pages. For example, s2, s6 would print sections 2 and 6.
  • You can specify pages within a section by using s and p with page numbers. For instance, if you want to print pages 2 through 7 of section 4, you would use p2s4-p7s4.
  • You can specify a range of pages across sections in the same manner. To print beginning with page 2 of section 4 and ending with page 5 of section 7 you would use p2s4-p5s7.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13449) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Printing Only Selected Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 + 2?

2017-01-13 19:07:48

jacqui wowk

i can not select one page at a time and I am in word 2016

2016-06-28 12:35:10

Paula

The directions don't specify whether the page number is supposed to be the DOCUMENT page number (i.e. the number at the bottom of the printed page) or the FORMATTED page number (i.e. its physical position in the document). Printing results seem to vacillate between them irregularly.

2016-06-25 14:43:32

Thomas Segar

This tip also works for double sided printing on a printer without that capability.

Print odd pages: 1,3,5,etc.

After printing, turn pages over and reverse order so page 1 is face down to be printed first.

Then print: 2,4,6,etc.

2016-06-25 06:59:27

John M Schultz

Thanks for the tip

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