Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing Only Selected Pages.

Printing Only Some Pages

Written by Allen Wyatt (last updated September 9, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365


Word gives you complete control over how it prints your document. You can either print the entire document or you can print a portion of it. To print only some pages in your document, follow these steps:

  1. Display the Print dialog box in Word 2007 by pressing Ctrl+P. If you're using Word 2010 or a later version, press Ctrl+P to bring up the printing options in the File tab of the ribbon. (See Figure 1.)
  2. Figure 1. The print options.

  3. In the Pages box, indicate the page numbers you want to print.
  4. Click on OK.

When you specify page numbers, Word allows you quite a bit of flexibility. The following are some general guidelines for specifying page numbers:

  • You can specify a single page number.
  • You can specify a group of non-sequential pages by separating them by commas, i.e., 4, 8, 19.
  • You can specify a sequential range of pages by putting a dash between them. Thus, 4-7 would print pages 4 through 7.
  • You can print an entire section by using s. For instance, to print section 5 of your document, you would use s5.
  • You can print multiple sections the same as you would print multiple pages. For example, s2, s6 would print sections 2 and 6.
  • You can specify pages within a section by using s and p with page numbers. For instance, if you want to print pages 2 through 7 of section 4, you would use p2s4-p7s4.
  • You can specify a range of pages across sections in the same manner. To print beginning with page 2 of section 4 and ending with page 5 of section 7 you would use p2s4-p5s7.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13449) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Printing Only Selected Pages.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting a Watermark Behind Merged Cells

If you have a group of merged cells into which you want a user to enter information, you may want some sort of ...

Discover More

Finding Out the Folder for an Open Document

If you work with a lot of documents at the same time, it can be difficult to remember the folder in which any given ...

Discover More

Changing the User Name in Existing Comments

Want to change the name that Word associates with various comments previously added to your document? Here are some ideas ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More WordTips (ribbon)

Suppressing ASK Fields When Printing

Do you like using ASK Fields in your documents to get information from the user but don't want Word to update the fields ...

Discover More

Printing the Active Document from a Macro

When you process a document in a macro, you may also want to print that document from within the same macro. Here's how ...

Discover More

Working with Multiple Printers

Word does not keep printer information associated with documents. You can define a macro for each printer you use and put ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six minus 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.