Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Strip Trailing Spaces.
by Allen Wyatt
(last updated February 28, 2015)
Maybe I'm one of those compulsive-obsessive types, but I always go through my documents to make sure there are no trailing spaces at the end of a paragraph. This makes the document neater and smaller. If you format ASCII files or documents you receive from other people, you will need to search for trailing spaces and remove them as you format the file for Word. The following macro, StripSpaces, takes out all spaces before paragraph marks and manual line breaks throughout your document.
Sub StripSpaces() Selection.HomeKey Unit:=wdStory Selection.Find.ClearFormatting Selection.Find.Replacement.ClearFormatting With Selection.Find .Text = " ^p" .Replacement.Text = "^p" .Forward = True .Wrap = wdFindContinue .Format = False .MatchWholeWord = False .MatchWildcards = False End With Selection.Find.Execute While Selection.Find.Found Selection.HomeKey Unit:=wdStory Selection.Find.Execute Replace:=wdReplaceAll Selection.Find.Execute Wend Selection.Find.Text = " ^l" Selection.Find.Replacement.Text = "^l" Selection.Find.Execute While Selection.Find.Found Selection.HomeKey Unit:=wdStory Selection.Find.Execute Replace:=wdReplaceAll Selection.Find.Execute Wend End Sub
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13376) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Strip Trailing Spaces.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
Word has long had the capability of establishing relationships between documents by designating some as master documents and ...Discover More
Many word processing programs include commands that allow you to select a line of text. Word doesn't, but you can use the ...Discover More
Need to delete a range of pages out of the middle of your document? It's easy to do using editing techniques you already know ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.