Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Understanding the If ... End If Structure.

Understanding the If ... End If Structure

by Allen Wyatt
(last updated November 29, 2014)

Macros in Word are written in a language called Visual Basic for Applications (VBA). Like any other programming language, VBA include certain programming structures used to control how the program executes. One of these structures is the If ... End If structure. The most common use of this structure has the following syntax:

If condition Then
    ' program statements
Else
    ' program statements
End If

When a macro is executing, and this structure is encountered, Word tests whatever condition you have specified following the If keyword. If the condition is true, then the program statements right after the Then keyword are executed. If they are not true, then the statements after the Else keyword are executed. The Else keyword and any following program statements (which together make up an Else clause) are optional; you do not need to include them in your macro.

Regardless of whether the program statements in the If ... End If structure are executed, when Word is done with the structure, the macro continues running with the statement following the End If keyword.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13327) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Understanding the If ... End If Structure.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding Master and Subdocuments

Most people use Word to create regular documents that you edit, view, and print. The program also allows you to create a ...

Discover More

Using a Different Footer on Secondary Pages

When printing a worksheet, you may want to have the footer different on the first page of your document than it is on ...

Discover More

Modifying the Size of Items in Windows

Having trouble seeing everything in Windows? Is the type or other objects simply too small? Here are some cool ways to adjust ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Jumping to the Top of a Page

Do you want to easily jump to the top of a page in your document? You can use the Go To command to make the shift, or you can ...

Discover More

Counting Words the Old Fashioned Way

One way to specify word count is to count characters and divide by five. If you still need this old-fashioned way of ...

Discover More

Determining the Number of Paragraphs in a Document

When using a macro to process a document in some way, you often need to know the number of paragraphs in the document. (This ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.