Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Two-Line Headings in a TOC.
Nilda generates Tables of Contents all the time in Word. She uses the Mark Entry feature to mark what should go in each Table of Contents. There are times when she may have a section title that consists of two lines separated by a hard return. When she marks the title as a single TOC entry, it doesn't appear in the generated TOC, and Nilda wonders why this is the case.
The reason is intrinsic to how Word puts together its TOCs. While a TC field (used to mark TOC entries) can presumably include a paragraph break, Word ignores everything after that break when it composes the TOC from those fields.
The solution is to get rid of the paragraph break. You have two options. First, you could edit your TC field contents so that the paragraph break is not included in the field. Second, you could actually modify your document so that the two lines of your heading are separated by a soft return (Shift+Enter) instead of a hard return (Enter).
If you choose the second route, then when Word compiles the TOC it will include the entire heading as a single entity, automatically replacing the soft return with a space.
A good place to find some great ideas on TOCs in Word is at this page, created by Word MVP Suzanne Barnhill:
http://wordfaqs.mvps.org/TOCTips.htm
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13231) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Two-Line Headings in a TOC.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!
If you inserted a bunch of TOC fields in your document, you can create your table of contents quite easily based on those ...
Discover MoreWord can handle very large documents, but some people find it preferable to break large documents into multiple ...
Discover MoreWord makes it easy to create a Table of Contents. If you want column headings in that table, getting them takes a bit of ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2018 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: 
Comments