Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Two-Line Headings in a TOC.

Two-Line Headings in a TOC

by Allen Wyatt
(last updated April 28, 2020)

2

Nilda generates Tables of Contents all the time in Word. She uses the Mark Entry feature to mark what should go in each Table of Contents. There are times when she may have a section title that consists of two lines separated by a hard return. When she marks the title as a single TOC entry, it doesn't appear in the generated TOC, and Nilda wonders why this is the case.

The reason is intrinsic to how Word puts together its TOCs. While a TC field (used to mark TOC entries) can presumably include a paragraph break, Word ignores everything after that break when it composes the TOC from those fields.

The solution is to get rid of the paragraph break. You have two options. First, you could edit your TC field contents so that the paragraph break is not included in the field. Second, you could actually modify your document so that the two lines of your heading are separated by a soft return (Shift+Enter) instead of a hard return (Enter).

If you choose the second route, then when Word compiles the TOC it will include the entire heading as a single entity, automatically replacing the soft return with a space.

A good place to find some great ideas on TOCs in Word is at this page, created by Word MVP Suzanne Barnhill:

http://wordfaqs.mvps.org/TOCTips.htm

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13231) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Two-Line Headings in a TOC.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Maintaining Fields in a Merged Document

When merging documents, you may want to include some fields in the merged documents. For some fields this is impossible, ...

Discover More

Returning a Weight and a Date

If you have two columns containing dates and weights from those dates, you may want to pick a date associated with a ...

Discover More

ExcelTips Menu 2019 Archive (Table of Contents)

ExcelTips is a weekly newsletter that provides tips on how to effectively use Microsoft's best-selling ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Updating an Entire TOC from a Macro

The TOC (Table of Contents) is generated by a field. This field may be updated in a macro using a single command line.

Discover More

Adding Column Headings to a Table of Contents

Word makes it easy to create a Table of Contents. If you want column headings in that table, getting them takes a bit of ...

Discover More

Jumping Back to the TOC

Word allows you to create a table of contents that provides hyperlinks to headings within your document. It doesn't make ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 6?

2020-06-16 07:27:16

Paul Stregevsky

Another solution is to replace the space between adjacent words with a nonbreaking space for the last few words of your heading.


2020-06-15 12:03:58

James Hensinger

Chapter titles as running page headings. My book manuscript is assembled from separate files. The chapter titles in each file are Heading Style One. This is the only use of Heading Style One. Each chapter has a trailing New Page Break.

Is it possible to use the chapter titles automatically as a running title appearing in a header on each page AFTER assembling the files and creating the TOC? How would such a header be styled?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.