Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Adding Column Headings to a Table of Contents.

Adding Column Headings to a Table of Contents

by Allen Wyatt
(last updated November 2, 2013)

Vincent has a Table of Contents that spans multiple pages. At the beginning of the TOC he has inserted headings for each of the columns (i.e., Section, Page, etc.). He wants to get these column headings to appear on the ensuing pages, as well.

The problem here is that a Table of Contents, in Word, is a table in name only—it is actually the result of a field and not a real table. That being said, there are a few approaches you can take to display your desired headings on each page.

One approach is to convert the field results (the Table of Contents) to regular text by selecting the TOC and pressing Ctrl+Shift+F9. Once done, you can then convert the text to a table and add your repeating headings as you normally would. The drawback to this approach, of course, is that the Table of Contents is no longer dynamic. If edits to your document necessitate a change in the TOC, you will need to make that change manually.

Another approach is to insert continuous section breaks both before and after the TOC. In the section containing the TOC (and only in that section) modify the page header so that it contains the TOC headings. This page header will be repeated for each page on which the TOC appears. This approach will take some tweaking, however, to get the page header to be close enough to where the TOC starts at the top of each page.

A third (and perhaps easiest) approach is to create a table that consists of two rows and one column. Format the table so that it does not have any borders. In the first row of the table place the headings that you want repeated at the top of each page of the TOC. In the second row of the table place your actual TOC. Format the first row of the table (the one with your headings) as you would any table row that you want to repeat.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12700) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Adding Column Headings to a Table of Contents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Highlight Words from a Word List

Do you need to highlight certain words in a document, and aren't quite sure how to go about it? Using the techniques ...

Discover More

Picking Which Outlook Address to Use in Word

If you Outlook addresses have more than one address each, you may want to select which one is used in Word.

Discover More

Converting a Range of URLs to Hyperlinks

Converting a single URL into a hyperlink is easy. Converting hundreds or thousands can be much harder if you have to rely on ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Two-Line Headings in a TOC

If you use the TC field to mark what goes in a TOC, you may wonder why if you mark two lines together with the field they ...

Discover More

Problems with TOC Styles

If you generate a table of contents for your document, there may be some unexpected surprises in the way the TOC appears. ...

Discover More

Page Ranges in a TOC

It is easy to generate a table of contents for a document, and that TOC can contain page number references for each heading. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.