Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Quickly Copying Styles.

Quickly Copying Styles

by Allen Wyatt
(last updated April 3, 2021)

2

You can quickly copy styles from one document to another by the following technique:

  1. Open both documents and make them visible on the screen at the same time.
  2. Select a paragraph containing the style you want to copy. (Make sure you select the entire paragraph, including the carriage return at the end of it.)
  3. Copy the paragraph to the Clipboard. (The easiest way to do this is to just press Ctrl+C.)
  4. Move the insertion point to the other document.
  5. Paste the paragraph from the Clipboard into the document. (A quick way is to just press Ctrl+V.) The style is automatically copied to the style list.

You should note that this technique assumes the style is not already defined in both documents. If it is, the style will not be copied into the second document, but the paragraph, when pasted, assumes the attributes of the style already defined in the second document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13215) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Quickly Copying Styles.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Pulling Initial Letters from a String

When working with names or a different series of words, you may need to pull the initial letters from each word in the ...

Discover More

Deleting All Tab Stops

Tab stops can be helpful when you want to align text within a paragraph. However, you might also want an easy way to get ...

Discover More

Sheets for Days

Need a quick way to have a worksheet for each day in a month? Here's a macro that makes the worksheet creation a snap.

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Keeping the Styles Pane Open by Default

Word doesn't provide a way that you can display the Styles task pane by default. If you get tired of manually displaying ...

Discover More

Printing Style Sheets

Want to see what styles are defined in your document? Let Word print out a simplistic style sheet for you.

Discover More

Changing Styles

Styles are a great boon to making your documents look better and making them easier to update. You can change the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 1 + 3?

2021-04-05 10:46:55

Andrew

"You should note that this technique assumes the style is not already defined in both documents. If it is, the style will not be copied into the second document, but the paragraph, when pasted, assumes the attributes of the style already defined in the second document."

It should be noted that there are options for how styles are handled when pasting text between documents where the style name is the same (i.e., it "conflicts"). These settings are in the "Cut, copy, and paste" section of Word Options->Advanced. You can keep the source's or target's formatting, merge the formatting (whatever that means), or keep only the text.

Andy.


2021-04-03 11:39:43

Philip Reinemann

On my Mac, I made a 'Normal' style paragraph and then changed the font to something else, making it ab'Normal'.

In a second document I made a couple of 'Normal' paragraphs.

Back in the first document I selected the ab'Normal' paragraph and used the format painting brush and clicked on the 'Normal' paragraph in the second document, and the format copied.

Granted, I didn't confirm that with a new style, just a modified style, but it' something to consider using.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.