Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Quickly Copying Styles.

Quickly Copying Styles

by Allen Wyatt
(last updated August 23, 2014)

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You can quickly copy styles from one document to another by the following technique:

  1. Open both documents and make them visible on the screen at the same time.
  2. Select a paragraph containing the style you want to copy.
  3. Copy the paragraph to the Clipboard. (The easiest way to do this is to just press Ctrl+C.)
  4. Move the insertion point to the other document.
  5. Paste the paragraph from the Clipboard into the document. (A quick way is to just press Ctrl+V.) The style is automatically copied to the style list.

You should note that this technique assumes the style is not already defined in both documents. If it is, the style will not be copied into the second document, but the paragraph, when pasted, assumes the attributes of the style already defined in the second document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13215) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Quickly Copying Styles.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 5 + 3?

2014-09-02 01:41:07

K.Vee.Shanker.

Thanks Rhonda!


2014-08-23 05:01:31

Rhonda

If you want to copy multiple styles from one document to another, you can also use the Organizer, either from the Developer tab > Document Template, or from Manage Styles > Import/Export > Edit tab . Import/Export. See this blog post of mine for details: http://cybertext.wordpress.com/2010/09/20/word-use-the-organizer-to-copy-macros-styles-from-one-document-to-another/


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