Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Quickly Copying Styles.

Quickly Copying Styles

by Allen Wyatt
(last updated August 23, 2014)

2

You can quickly copy styles from one document to another by the following technique:

  1. Open both documents and make them visible on the screen at the same time.
  2. Select a paragraph containing the style you want to copy.
  3. Copy the paragraph to the Clipboard. (The easiest way to do this is to just press Ctrl+C.)
  4. Move the insertion point to the other document.
  5. Paste the paragraph from the Clipboard into the document. (A quick way is to just press Ctrl+V.) The style is automatically copied to the style list.

You should note that this technique assumes the style is not already defined in both documents. If it is, the style will not be copied into the second document, but the paragraph, when pasted, assumes the attributes of the style already defined in the second document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13215) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Quickly Copying Styles.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Underlining Tabs In Numbered Lists

When Word creates an automatically numbered list, it removes some of your formatting flexibility. One thing you can't seem to ...

Discover More

Setting a Default for the Object Browser

Does it bother you that when you press Ctrl+Page Up or Ctrl+Page Down you aren't always taken to the top of the previous or ...

Discover More

Restoring a Deleted File

Delete a file in Drive and it is moved to the Trash folder. You can recover files previously deleted so they can be used once ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Turning Off Smart Quotes for Specific Styles

Smart quotes can be helpful in making a great-looking document, but at times they can be a real pain. Wouldn't it be ...

Discover More

Assigning a Shortcut Key to Styles

Shortcut keys are a great way to apply styles to text in a document. You can easily create a shortcut key assignment for any ...

Discover More

Inserting a Cross-Reference to the First Style on a Page

A common way to set up a header is to have it refer to the first occurrence of a heading on the page. (Think how the headers ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 0?

2014-09-02 01:41:07

K.Vee.Shanker.

Thanks Rhonda!


2014-08-23 05:01:31

Rhonda

If you want to copy multiple styles from one document to another, you can also use the Organizer, either from the Developer tab > Document Template, or from Manage Styles > Import/Export > Edit tab . Import/Export. See this blog post of mine for details: http://cybertext.wordpress.com/2010/09/20/word-use-the-organizer-to-copy-macros-styles-from-one-document-to-another/


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.