Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Automatically Adding Captions.

Automatically Adding Captions

by Allen Wyatt
(last updated July 26, 2014)

1

Captions are often used in magazine and book publishing around specific items, such as figures or tables. For instance, you may want to include a caption for all your tables that says "Table" and then a number for the table, as in "Table 3." Word can automate this task for you by adding captions whenever you insert a table or some other object in your document.

To configure Word so it automatically adds captions, follow these steps:

  1. Display the References tab of the ribbon.
  2. Click the Insert Caption tool in the Captions group. Word displays the Caption dialog box.
  3. Click on the AutoCaption button. Word displays the AutoCaption dialog box. (See Figure 1.)
  4. Figure 1. The AutoCaption dialog box.

  5. Search through the list of objects, placing a checkmark beside the one with which you want Word to automatically use captions. For instance, choose Microsoft Word Table if you want a caption associated with your tables.
  6. Using the Use Label drop-down list, specify the word you want to appear at the beginning of the caption.
  7. Using the Position drop-down list, specify where you want the caption to appear in relation to the object.
  8. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13182) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Automatically Adding Captions.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Deleting Names

Excel allows you to associate names with cells or ranges of cells. If you ever want to delete those names, you'll need ...

Discover More

Adding a Break to Your Document

Want to modify the way your text flows between pages in a document? Word allows you to insert several types of breaks ...

Discover More

Showing RGB Colors in a Cell

Excel allows you to specify the RGB (red, green, and blue) value for any color used in a cell. Here's a quick way to see ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Formatting Captions

When you add captions to elements in your document, Word allows you to modify how those captions are formatted. Here's ...

Discover More

Changing Caption Numbering Styles

Using Word's captioning feature can be a great boon for automatically numbering certain elements in your documents. It ...

Discover More

Adding Caption Labels

When using the captioning capabilities of Word, you aren't limited to the three default caption labels provided in the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 4?

2016-01-21 03:28:40

Mmm

Hi! Word does not seem to add captions for inserted jpg or png images automatically. All boxes have been ticked. Help?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.