Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Automatically Adding Captions.

Automatically Adding Captions

by Allen Wyatt
(last updated July 26, 2014)

1

Captions are often used in magazine and book publishing around specific items, such as figures or tables. For instance, you may want to include a caption for all your tables that says "Table" and then a number for the table, as in "Table 3." Word can automate this task for you by adding captions whenever you insert a table or some other object in your document.

To configure Word so it automatically adds captions, follow these steps:

  1. Display the References tab of the ribbon.
  2. Click the Insert Caption tool in the Captions group. Word displays the Caption dialog box.
  3. Click on the AutoCaption button. Word displays the AutoCaption dialog box. (See Figure 1.)
  4. Figure 1. The AutoCaption dialog box.

  5. Search through the list of objects, placing a checkmark beside the one with which you want Word to automatically use captions. For instance, choose Microsoft Word Table if you want a caption associated with your tables.
  6. Using the Use Label drop-down list, specify the word you want to appear at the beginning of the caption.
  7. Using the Position drop-down list, specify where you want the caption to appear in relation to the object.
  8. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13182) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Automatically Adding Captions.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 2?

2016-01-21 03:28:40

Mmm

Hi! Word does not seem to add captions for inserted jpg or png images automatically. All boxes have been ticked. Help?


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