Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Adding Caption Labels.
by Allen Wyatt
(last updated December 18, 2018)
If you use the captioning feature of Word, you can easily insert consistent, automatically numbered captions for different elements in your documents. For instance, you can insert captions for tables and figures.
Word allows you to define different labels that are used with your captions. In the caption "Figure 7," the word "Figure" is the label portion of the caption. By default, Word provides three standard caption labels: Figure, Table, and Equation. If you want, you can define different labels for use with your captions. To define labels, follow these steps:
Figure 1. The Caption dialog box.
Figure 2. The New Label dialog box.
Now you can use the newly defined label whenever you want to add captions in the future. Simply follow the steps to insert a caption as you normally would, but choose the caption you just defined.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13301) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Adding Caption Labels.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
Many people add both images and figure captions within text boxes so they can be easily positioned within a document. ...Discover More
When you add captions to elements in your document, Word allows you to modify how those captions are formatted. Here's ...Discover More
Word can automatically add captions to various elements of your document, such as tables or figures. Here's how to ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.