Written by Allen Wyatt (last updated December 14, 2017)
This tip applies to Word 2007, 2010, and 2013
Depending on your needs, you may want to create two independent page-numbering systems within the same document. This is not unusual, particularly in technical documents. For instance, in the header of each page you may want to show something like 'Page 2 of 7,' which means you are on the second page out of seven in the current section. On the footer of the same page, you may want something like 'Page 34,' which means you are on the thirty-fourth page of the entire document.
It doesn't work to just specify that the numbering in headers restarts at 1 in each section and the numbering in the footers continues from the previous section. While you can independently link headers and footers with their counterparts in the previous section, you cannot do that with page numbering. Page numbering is handled on a section-by-section basis; you set it once for each section, and it affects the page numbers used in all headers and footers for that section.
Since page numbering is a section attribute, you cannot have two distinct numbering schemes in the same section. Word does not provide fields that you can use for such a purpose. These are the only page number fields provided by Word:
Using these fields, it is impossible to develop two numbering systems, because the PAGE field is the only field that represents an actual count that increments with each page.
Those familiar with fields may also think about using the SEQ field. This field is very useful for many purposes, but directly counting pages is not one of them. You cannot use a SEQ field in your header or footer. Doing so results in an error indicating that the SEQ field can only be used in the main document.
This means that you need to actually come up with some way to run two independent counters. One counter will serve as the page number within the current section, and the other will serve as the page number for the entire document. There are several ways that you can tackle this problem, but the solutions tend to be rather involved. For that reason, I will describe the first solution here, and then provide links to the other solutions.
To place two numbering systems in a document, follow these general steps:
Page {page} of {pageref {section \* Alphabetic}}
{= {pageref A} + {page}} of {numpages}
{= {pageref A} + {pageref B} + {page}} of {numpages}
This may seem like a lot of work, but there is currently no way around it in Word.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12609) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Two Page Numbering Schemes in the Same Document.
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2020-02-04 06:01:28
Tom
You can achieve this using { STYLEREF } instead of bookmarks.
At the start of each section, place a { PAGE } field formatted with a character style "SectionFirstPage" that makes it invisible (white text, not Hidden). In the footer, use the formula field { = { PAGE } - { STYLEREF SectionFirstPage } +1 } co calculate the number of pages since the specially formatted { PAGE } field.
I prefer this method as it's much easier to set up and manage by copy/paste in a document with many sections. Despite much googling, I've not seen it described online anywhere.
2015-10-23 16:39:37
BasketCase24
I was referred here in reply to my question. Before I got this answer, I worked out one of my own. It is similar in that there is a bookmark at the end of each section (I bookmarked the section break so it won't get accidentally deleted.) Our process requires "Page s of S" in each section AND Page x of y (for the document) in the header.
I inserted the field SECTIONPAGES for the number of pages in the section.
I use the Equation field to subtract the page number of the bookmark (the last page of the previous section) from the current document page. It looks like this for section 2 : { = { PAGE } - {PAGEREF Sec_1_end }} (I left out some switches). For each section, I just copied the whole "phrase" "Page s of S", and then changed the section number. Worked surprisingly well.
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