Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Default Font for Page Numbers.

Default Font for Page Numbers

by Allen Wyatt
(last updated April 12, 2017)

2

Pat wants to know how he can change the default font for inserting page numbers into a header. The answer depends on how you are inserting page numbers in your headers and footers.

If you insert your page numbers by using the Field dialog box, then the PAGE field assumes the style used by the text wherever the field is inserted. In this case, you need to go in and make a change directly to the formatting of the field itself (using either the various formatting options or by using the charformat switch in the field).

A lot of people, however, rely on the use of the Page Number tool on the Insert tab of the ribbon. This tool allows you to add all sorts of fancy looking page numbers to your document. Each choice made available by the Page Number tool results in some rather extensive formatting being applied to the page number.

There is no way to change the default formatting applied by the Page Number tool. Instead, you need to pick the format that is the closest to what you want and then change the formatting directly so that it reflects what you really want. You can do this either through explicit formatting or by defining styles and then applying the styles to the page number.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11241) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Default Font for Page Numbers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using Text Boundaries

Text boundaries can help you better visualize where text can appear in your document. The feature is easy to turn on and ...

Discover More

Using the MROUND Worksheet Function

If you want to round a value to some multiple of a whole number, you'll want to become familiar with the MROUND function. ...

Discover More

Detecting the Beginning of a Sentence in a Macro

Macros can make life easier, as they provide a fast and efficient way of processing text in a document. Such is the case ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Selecting a Paper Size

Most of the time we print on whatever is a standard paper size for our area, such as letter size or A4 paper. However, ...

Discover More

Starting a New Section on an Odd Page Number

A common pagination convention used in publishing is for new chapters (and sometimes new sections) to start on an ...

Discover More

Getting a Proper Total Page Count

Word allows you to insert dynamic page numbers within your document. With some page number formatting, though, it is ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 1?

2018-05-18 18:29:41

Keith

Allen:

First, many thanks for youyr work on tips.net. Your many articles about MS Word are clear & helpful!

Second (the main reason I'm writing today):
You state that "There is no way to change the default formatting applied by the Page Number tool. Instead, you need to pick the format that is the closest to what you want and then change the formatting directly so that it reflects what you really want."

I was having the same problem (which is what led me to your page in the first place!) but I believe I've found a solution to this problem.

A. I'm using Word in Office Professional Plus 2016.
B. I always add page numbers using the Insert tab --> Header & Footer group

1. I modified the font of the Footer style to my liking
2a. I modified the Page Number style to match
2b. I checked the "Add to the Styles gallery" box AND selected the radio button for "New documents based on this template."
(see Figure 1 below)

Not sure which one (or both) of these steps fixed the issue, but when I opened a new document & added a page number, it came in with the correct font face and size!

I hope these steps work for you too!


Figure 1. Setting Default Font for Page Numbers




2017-04-12 02:21:56

chris smith

could you provide a bullet step by step to resolve these tips.
its easier for me to visualise. super thanks


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.