Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Replacing the Last Comma.

Replacing the Last Comma

by Allen Wyatt
(last updated November 24, 2018)

1

Rebecca is looking for a way to replace the last comma in a sentence with the word "and." She apparently needs to perform this type of edit quite a bit, and thought there might be a quick and easy way to doing the edit rather than needing to manually do it.

There is no built-in way to do this specific edit in Word, but you can create a simple macro that will search for the last comma, delete it, and then type the desired word. The following is an example of such a macro.

Sub ReplaceLastComma()
    Dim J As Integer
    Dim bRep As Boolean
    Dim sRaw As String

    Selection.Sentences(1).Select
    sRaw = Selection.Text
    bRep = False
    For J = Len(sRaw) To 1 Step -1
        If Mid(sRaw, J, 1) = "," Then
            Selection.Collapse Direction:=wdCollapseStart
            Selection.MoveRight Unit:=wdCharacter, Count:=J - 1
            Selection.Delete Unit:=wdCharacter, Count:=1
            Selection.TypeText Text:=" and"
            J = 1
            bRep = True
        End If
    Next J
    If Not bRep Then Selection.Collapse Direction:=wdCollapseStart
End Sub

The macro selects the current sentence (the one in which the insertion point is located, and then steps backwards through the text of the sentence. (The text is assigned to the variable sRaw for ease of processing.) If a comma is found, then the insertion point is positioned just before the comma in the document, the comma is deleted, and then a space and the word "and" is typed.

If you prefer that the macro not delete the comma, you can make the quick change of deleting the line that does the deletion (and changing the line before it so that the movement is "J+1" rather than "J-1"), or you can simply add a comma before the space in the text that is being typed by the macro.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12378) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Replacing the Last Comma.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Messed-up Typing

It is not uncommon for newcomers to Word to overwrite their existing document text as they are editing. There is a reason ...

Discover More

Rounding to the Nearest $50

When preparing financial reports, it may make your data easier to understand if you round it to the nearest multiple, ...

Discover More

Editing Reports

The Report Manager allows you to create specialized reports that can be easily printed from your worksheet data. This tip ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Using Manual Line Breaks with Justified Paragraphs

If you use justified paragraphs, you know that if you press Shift+Enter, it can lead to some odd spacing between words ...

Discover More

Selecting a Group of Words

Want to select a chunk of text in a document? Perhaps the easiest way to do this involves using the mouse in conjunction ...

Discover More

Deleting a Range of Pages

Need to delete a range of pages out of the middle of your document? It's easy to do using editing techniques you already ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 - 0?

2018-11-26 18:16:56

Steven J. Van Steenhuyse

It appears that Rebecca has not been converted to the Oxford Comma.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.