Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Replacing the Last Comma.

Replacing the Last Comma

by Allen Wyatt
(last updated November 24, 2018)

1

Rebecca is looking for a way to replace the last comma in a sentence with the word "and." She apparently needs to perform this type of edit quite a bit, and thought there might be a quick and easy way to doing the edit rather than needing to manually do it.

There is no built-in way to do this specific edit in Word, but you can create a simple macro that will search for the last comma, delete it, and then type the desired word. The following is an example of such a macro.

Sub ReplaceLastComma()
    Dim J As Integer
    Dim bRep As Boolean
    Dim sRaw As String

    Selection.Sentences(1).Select
    sRaw = Selection.Text
    bRep = False
    For J = Len(sRaw) To 1 Step -1
        If Mid(sRaw, J, 1) = "," Then
            Selection.Collapse Direction:=wdCollapseStart
            Selection.MoveRight Unit:=wdCharacter, Count:=J - 1
            Selection.Delete Unit:=wdCharacter, Count:=1
            Selection.TypeText Text:=" and"
            J = 1
            bRep = True
        End If
    Next J
    If Not bRep Then Selection.Collapse Direction:=wdCollapseStart
End Sub

The macro selects the current sentence (the one in which the insertion point is located, and then steps backwards through the text of the sentence. (The text is assigned to the variable sRaw for ease of processing.) If a comma is found, then the insertion point is positioned just before the comma in the document, the comma is deleted, and then a space and the word "and" is typed.

If you prefer that the macro not delete the comma, you can make the quick change of deleting the line that does the deletion (and changing the line before it so that the movement is "J+1" rather than "J-1"), or you can simply add a comma before the space in the text that is being typed by the macro.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12378) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Replacing the Last Comma.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Jumping Back to the TOC

Word allows you to create a table of contents that provides hyperlinks to headings within your document. It doesn't make ...

Discover More

Incrementing Numeric Portions of Serial Numbers

If you use serial numbers that include both letters and numbers, you might wonder how you can increment the numeric ...

Discover More

Reducing the Size of the Save As Dialog Box

Dialog boxes are designed to be limited in scope, so that they cover only a portion of your screen. What if a dialog box ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Jumping to a Relative Page

When you are navigating around your document, you may find it helpful to jump a certain number of pages either toward the ...

Discover More

Capitals After Colons

Do you want Word to always capitalize the first letter appearing after a colon? The program won't do it by default, but ...

Discover More

Cut and Paste Formatting

What happens when you copy information from one document and paste it into another? It is possible for what you paste to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 4?

2018-11-26 18:16:56

Steven J. Van Steenhuyse

It appears that Rebecca has not been converted to the Oxford Comma.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.