by Allen Wyatt
(last updated April 23, 2016)
Keryn works at a bilingual university and often have English and Spanish mixed together in the same document. She has to manually select the text and set to review in Spanish. This can be very time consuming. Keryn wonders if there is a way to tell Word to review in two languages, by default. She knows this can increase the likelihood of spelling errors but it would be easier, for her, than selecting and setting languages over and over again.
Word cannot, by default, review in two different languages. As Keryn has discovered, you need to do something in order to tell Word what should be checked in which language. Once that specification is done, then Word can do the review in a single pass.
You can make the "specifying" process easier if you use styles in your document. Language (such as English or Spanish) is an attribute you can specify in a style. So, for instance, you could create a character style named something like "Spanish Text" and make sure that the style definition has the language for that style set to Spanish. Here are the steps to do that:
Figure 1. The Create New Style from Formatting dialog box.
Figure 2. The Language dialog box.
Figure 3. The Customize Keyboard dialog box.
You've now created the style you want to use for your Spanish text. You would then apply that style to any words you type in Spanish, and Word would take care of doing the spelling and grammar checks appropriately. If you defined a shortcut key for the style (steps 9 through 12) then you can use the shortcut key to apply the style to whatever text you selected.
The bottom line is that it is much easier to apply a style to selected text than it is to continually change the Language setting for selected text.
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