Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Copying Found Items to a New Document.

Copying Found Items to a New Document

by Allen Wyatt
(last updated October 20, 2018)

1

Robert notes that Word allows him to locate and highlight all the instances of an item that he enters in the Find dialog box. He wonders if, from that point, there is some way he can select all the highlighted instances so that he can copy and paste them into a new document.

Copying individual items that are found is easy—all you need to do is have the source and target documents open, find what you want in the source document, copy it to the Clipboard, and then paste it into the target document. Copying a bunch of found items at once is a bit trickier, however. Here's how to do it:

  1. Make sure you have the source and target documents both open, with the source document active.
  2. Display the Find tab of the Find and Replace dialog box. (In Word 2007 just press Ctrl+F. In Word 2010 or a later version display the Home tab of the ribbon, click the down-arrow next to the Find tool, and then click Advanced Find.) (See Figure 1.)
  3. Figure 1. The Find tab of the Find and Replace dialog box.

  4. In the Find What box enter what you want to search for.
  5. Set any other parameters you desire for your search.
  6. Click the Find In drop-down list and select Main Document. Word selects, within the main document, all the matches it found.
  7. Click the title bar of your source document. This moves focus from the Find and Replace dialog box to the document itself, and all the selected items remain selected.
  8. Press Ctrl+C. This copies all the selected items to the Clipboard.
  9. Switch to the target document.
  10. Press Ctrl+V. Word pastes the Clipboard contents (all the matched information) into the target document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12391) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Copying Found Items to a New Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Partially Blocking Social Security Numbers

Need to protect a series of Social Security Numbers in a worksheet? The techniques provided in this tip might be a good ...

Discover More

Changing the Maximum Undo Levels

Want to change the number of "undo" steps available when editing? You can't, because Word doesn't' really have a maximum. ...

Discover More

Jumping to a Relative Footnote

Footnotes can be a great addition to any document that needs detailed referencing of citations. You can navigate from one ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Removing HTTP from URLs

Having problems when it comes to replacing information in URLs? You're not the only one; it can be confusing making mass ...

Discover More

Using Search Text in the Replacement

When you use the Find and Replace tool in Word, you may want to include what you searched for in the replacement text. ...

Discover More

Replacing Multiple Spaces with Tabs

If you get a document or some text that has multiple consecutive spaces used to align information, you'll undoubtedly be ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight minus 5?

2018-10-22 05:52:52

Richard Price

Subscriber @Galen posted a question about this article, but it was attached to a different one (https://wordribbon.tips.net/T006054_Pulling_Tables_Back_Into_View.html). The question was how to add Advanced Find to the Quick Access Toolbar. I believe the answer is as follows:

In the "Customize the Quick Access Toolbar" dialogue, change the "Choose commands from" dropdown to select "All Commands". Scroll down and you will see three commands all called Find (plus three more starting with Find). You have to hover your cursor over these to find out which is which, but the one reported as "Home Tab | Editing | Find (FindDialog)" is probably the one you want.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.