Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Reversing Type.

Reversing Type

by Allen Wyatt
(last updated December 1, 2015)

6

There may be a time when you want to "reverse" the type in a particular paragraph. For instance, you may want the paragraph to show as white text on a black background. This can be done easily various ribbon tools. If you want to do it in one easy step, however, you can use this VBA macro:

Sub Reverse()
    Selection.StartOf Unit:=wdParagraph, Extend:=wdMove
    Selection.MoveEnd Unit:=wdParagraph
    Selection.ParagraphFormat.Shading.BackgroundPatternColorIndex = wdBlack
    Selection.Font.ColorIndex = wdWhite
End Sub

All you need to do is place the insertion point somewhere within the paragraph, and then run the macro. As with most any macro, you can assign it to the Quick Access Toolbar or a shortcut key so you can use it quickly.

Of course, the only real reason to use a macro such as this is if you don't use styles and templates for your documents. If you do, then you should accomplish the same functionality by simply defining a style that shows the paragraph in "reverse" type. Whenever you apply the style, the paragraph appears in the desired format.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11971) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Reversing Type.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments for this tip:

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What is 9 - 7?

2015-12-12 01:55:27

Johann Swart

Thanks for this useful tip.
How about a macro to do exactly this but on a single sentence, phrase, or word inside a paragraph?


2015-12-01 16:51:45

Surendera M. Bhanot

To t what this tip suggest - Siply Select the Text you want to invert click the down-pointing arrow on the <Shading> tool on <Paragraph> Group on the <Home> tab of the Ribbon, and prom theCo;or Section Pellet select the <Black> colour.

It works with many other colours too like <Dark Nlue> and <Dark Red> etc.

Just give it a try!!

The selected text will be inverted.
no need to go for the macro.


2015-12-01 10:10:09

Henry Noble

Seems like overkill to use a macro or style for infrequent application of reverse type.

Just highlight the selection with the desired background, then change the font color for the selection.

In a few clicks the job is done, with no need to remember any special technique.


2015-12-01 08:59:05

allen

Richard: Seems to be a problem with the imprecise nature of the English language. "Reverse" can mean many different things. In the context of this particular tip, it means reversing "black on white" to "white on black."

That being said, you may find these other tips helpful:

http://wordribbon.tips.net/T008478
http://wordribbon.tips.net/T011514

They focus on other meanings of the word "reverse."

-Allen


2015-12-01 08:45:16

Robyn Krotz

Works great! Thanks!


2015-12-01 07:32:44

Richard

Ok, I give up...where do I find the style or template for "reverse" type? I looked it up on the internet and it referrers to mirror image of "flipping" the paragraph, not white letters on a dark background.


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