Displaying the Styles You Want Displayed

by Allen Wyatt
(last updated March 22, 2019)

11

Dave is frustrated by having to scroll through long drop-down lists of styles to find the one he is looking for. He wonders if there is a way to reorder the styles so that the ones that appear are those that are actually being used.

Using styles within a document or template is a great way to make sure you have a uniform look across multiple pages and documents. Sometimes, however, the list of styles can become long and not every style is needed for every project. Fortunately, Word allows you display only the styles you are using.

  1. Make sure the Home tab of the ribbon is displayed.
  2. Click on the small icon at the lower-right corner of the Style group. Word displays the Styles dialog box.
  3. Click Options. Word displays the Style Pane Options dialog box. (See Figure 1.)
  4. Figure 1. The Style Pane Options dialog box.

  5. Using the Select Styles to Show drop-down list choose In Current Document.
  6. Click OK.

The styles that appear in the Styles pane are now only the styles that are being used in the current document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8095) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is three less than 4?

2019-02-06 08:05:55

BRUCE Hitchcock

I have Word 2016 since I use Office 365 I get all the updates. Do you have an archive listing so that I can retrieve past posts when issues arise? Is there a glossary so that I can find what I need?


2018-10-24 09:43:04

Seamus McGrady

Having to do this everytime you open a document and the styles pane is a pain! Is there a way to default these options?


2018-01-27 06:26:53

David Hamilton

Tip - Displaying the Styles ... At last, a way of obtaining a simple list of those in use instead of fighting through those not in use. Thanks. But could the Styles Box in the ribbon at the top also be re-ordered to show those in use first?


2018-01-26 11:32:48

Justin Maar

Is there a way to change this setting globally so that every time you launch word it will automatically show Heading 2 if you use heading 1 (or even better- show Headings 1-4 by default before any heading is even used)?


2017-11-13 16:22:06

Derek Brown

Allen, the link "Microsoft Word Tips - Learn Word Faster!" is right next to the link for the Tip, so it's easy to err by clicking on that link instead of the one for the Tip. Could you or your web guru put more of a separation between them to make hasty clicking of the wrong one less likely?

Thx.


2017-01-26 15:49:55

Ted Duke

Word 2016. When the ribbon is not displayed other than the horizontal list "File Home..." etc., click on any word in the list. The ribbon will expand. Next, look at the lower extreme right side and you will see a small white "pin" icon. Move the cursor over it and a drop-down will appear. Click on it to pin the ribbon open. Ctrl-F1 will also do it.

When it is open, the icon changes to an inverted V. Clocking on that will pin the ribbon.


2017-01-25 13:26:39

Larry Watkins

How can I keep the styles pane from jumping back to the top every time I click a style selection?
(already learning a lot from this site)


2017-01-06 10:00:32

Matthew

Doesn't work for me I'm afraid, using Word 2011 for Mac. The new style I've created and used numerous times stubbornly refuses to show in the 'Styles in this document' or 'Styles in use' lists. Sigh.
Thanks for your tips though!


2016-07-09 09:03:01

Cynthia

I found the answer. I just right-click the item in the ribbon Style Gallery and select remove from Style Gallery for all the Styles that are not in my document. Because I followed your direction above, I know which styles are in my document, which makes it easy to know which styles to remove from the ribbon. Thank you very much; this makes it easy to add just the Styles I want to the ribbon.


2016-07-09 08:50:08

Cynthia Blanche

This helps but in Word 2007, it still shows styles that are not in my document in the Ribbon. How do I remove those styles from the ribbon.


2016-01-08 06:19:34

Prodanova

Thank you so much! It helped me a lot.


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